Personal Assistant

Sage Haus•San Francisco, CA

2d•$120,000 - $130,000•Onsite

About The Position

This is a dynamic role that is part House Manager, Personal Assistant, and Event Planner. Given the nature of this position, a reliable, proactive individual who can handle consistent event coordination and highly detailed logistics with charm, warmth, judgment, and taste will be essential. The ideal candidate must be able to execute tasks independently, maintain the household, and stay on top of ongoing requests, handling everything with meticulous care and enthusiasm. You are exceptionally detail-oriented, proactive, and take pride in anticipating needs before they’re expressed. You bring warmth, positive energy, and emotional intelligence into every environment, and people describe you as kind, communicative, and dependable. With a background in personal assistance, household management, luxury event planning, private tour planning, and/or concierge services, you know how to create seamless experiences, build strong relationships, and bring structure and ease to a fast-moving personal environment. Highly adaptable and an excellent multitasker, you naturally take ownership of the details that keep a household running smoothly. You read between the lines and deliver what’s needed with speed, precision, and care — whether coordinating vendors, preparing for guests, managing logistics, or handling unexpected changes. You’re calm under pressure, discreet, and skilled at navigating sensitive dynamics while maintaining strong relationships with guests, vendors, and partners. You communicate proactively, follow through consistently, and stay one step ahead. Above all, you thrive in high-trust environments where discretion, thoughtfulness, and strong judgment are essential. You enjoy being the person who brings everything together — creating a well-run home, memorable guest experiences, and a seamless day-to-day life for the principal.

Requirements

Ability to maintain a smoke-free environment
Reliable transportation and personal vehicle
Comfortable with flexible and occasionally extended hours, including evenings and weekends
Strong proficiency in Google Workspace, AI research tools, and learning new software
Must be authorized to work in the United States

Nice To Haves

Background in personal assistance, household management, luxury event planning, private tour planning, and/or concierge services
Hospitality & Service Mindset
Event Planning Experience
Poise and Strong Communication Skills
Ability to Work Independently & Proactive Mindset
Exceptional Follow-Through
Excellent Prioritization Skills
Tech-Savvy

Responsibilities

Manage the principal's personal calendar in coordination with a separate professional EA
Schedule events and appointments (work meetings, appointments, events, doctors’ visits, etc.)
Plan and coordinate personal travel, including group logistics and guest travel arrangements
Track receipts and manage budget for household and personal purchases
Serve as the main point of contact for the primary residence and personal representative for neighbor inquiries and select personal appointments
Coordinate and facilitate weekly dinner series and gatherings of 20–30 guests
Hire and manage event staff (bartenders, chefs, servers, and entertainment)
Manage guest lists, check-in logistics, event setup, and staff
Order and place florals, place settings, and table decor
Design and order custom menus, placecards, and other paper goods
Order and oversee delivery and setup/breakdown of rentals
Maintain household organization systems (closets, storage, pantry)
Coordinate with weekly cleaning service to prepare for in-home events, holidays, and guest stays
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare and coordinate returns/donation drop-offs and pick-ups
Arrange for dry cleaning and special care as needed
Maintain and execute running household supply list
Track and restock pantry, fridge, toiletries, and household supplies
Manage digital orders and subscriptions (Amazon, Costco, Target, Rinse, etc.)
Run in-person errands: grocery shopping, returns, dry cleaning, gift shopping
Handle package pickup, mail sorting, and deliveries
Supervise and coordinate with service providers/vendors (e.g., chef, on-call maintenance team, cleaners, laundry service, landscapers, recology)
Research, gather quotes, schedule, and oversee repairs and property maintenance