PERSONAL ASSISTANT

Barbados Tourism Marketing Inc.•New York, NY

11d•Onsite

About The Position

The Barbados Tourism Marketing Inc invites suitable candidates to apply for the position of Personal Assistant. The successful candidate will play a crucial role in supporting the day-to-day operations of our Office in New York, USA. The Personal Assistant will be responsible for providing comprehensive administrative support to our New York Office.

Requirements

A Diploma or Associate Degree in Business Administration or Marketing.
At least 3 years’ proven experience in a similar role.
Proficient oral and written communication skills.
Meticulous attention to detail and accuracy.
Collaborative and a team player.
Excellent planning, prioritizing and time management skills.
Proactive, shows initiative and able to exercise independent judgment.
Problem-solving abilities.
Commitment to the highest level of customer satisfaction
Maintains a professional, diplomatic, and tactful disposition.
The ability to work under pressure and adapt to a rapidly changing environment.
Accepts accountability and responsibility.
Written and oral proficiency in English.
Handles confidential information with the utmost discretion.
Proficient in the use of MS Office suite of applications.

Nice To Haves

Experience working in the tourism or travel industry would be an asset.
Working knowledge of another language would be advantageous.

Responsibilities

Manage and organize office activities and communications.
Coordinate and schedule meetings, appointments, and travel arrangements.
Document meeting minutes and notes accurately and comprehensively.
Prepare and edit correspondence, reports, and presentations.
Maintain accurate and organized filing systems.
Manage incoming calls, emails, and inquiries with professionalism and efficiency.
Assist in the preparation of financial and operational reports.
Entering requisitions into the company’s accounting system.
Maintaining and updating databases, client lists and contact information.
Assist with travel arrangements to include booking flights, accommodation, transportation and insurance.
Assist with the planning and organization of Marketing events such as conferences, workshops, meetings, and familiarization trips.