Personal Assistant
About The Position
We are Fonterra, one of the world's largest dairy nutrition companies. Based in Chicago, we're looking for a highly organised and proactive Personal Assistant to support a group of senior leaders responsible for growth, innovation, market strategy and transformation across our global Ingredients business. Supporting the VP Global Channel Transformation, VP Global New Business Development, VP Growth - Ingredients, GM Market, and Innovation & Product Strategy Manager, you'll play a critical role in keeping a busy leadership team connected, organised and focused on delivering outcomes. This is a fast-paced role where no two days are the same. From managing complex schedules and international travel to coordinating leadership meetings and supporting key business priorities, you'll be a trusted member of the team and an important connection point across the wider organisation.
Requirements
- Experience supporting senior leaders within a complex global organisation
- Proven success managing complex international calendars across multiple time zones
- Strong stakeholder management skills, with the confidence to influence and coordinate senior leaders and their teams
- The ability to proactively manage priorities, ensuring leaders remain focused and are not overcommitted
- A proactive mindset, anticipating issues and identifying solutions before they become problems
- Exceptional organisation, planning and attention to detail
- The ability to handle highly confidential information with professionalism and discretion
- Strong communication skills and confidence engaging with stakeholders at all levels
- Advanced Microsoft Office skills, including Outlook, PowerPoint, Teams and Excel
- A calm, adaptable approach and the ability to thrive in a fast-moving environment
Responsibilities
- Managing complex calendars for a group of senior global leaders across multiple jurisdictions and time zones
- Acting as a trusted gatekeeper, helping leaders prioritise commitments and effectively manage competing demands on their time
- Building strong relationships with stakeholders across the business to coordinate schedules, meetings and business priorities
- Proactively identifying conflicts, risks and opportunities to improve leader effectiveness
- Coordinating domestic and international travel and ensuring seamless logistics
- Preparing presentations, meeting materials and supporting leadership team activities
- Managing expenses, invoices and administrative processes
- Handling sensitive information with the highest level of confidentiality and professionalism
Benefits
- competitive remuneration ($80k - $100k)
- a range of benefits, regardless of your role or location
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
