Personal Assistant

Peppers Personal Assistants • Bainbridge Island, WA

12d • Onsite

About The Position

The Personal Assistant works primarily in an assigned client’s home to manage daily routines, coordinate services, and move household projects forward. The role combines planning and organizing projects with hands-on household tasks, such as laundry and ironing. The assistant works independently while receiving guidance and support from management and Pepper’s team. Responsibilities depend on the client’s needs and agreed service scope.

This part-time assignment is located on the eastern side of Bainbridge Island and is scheduled for five hours per week: 30 minutes on Tuesday and 4.5 hours on Thursday, with the Thursday shift listed as 8:00 a.m.–12:30 p.m. The assistant must live in the greater Seattle area and reliably commute to the client’s home; candidates in Kitsap County or Bainbridge Island are preferred. The position is a W-2 employee assignment and reports to the Area Service Manager.

The work includes household organization and upkeep, errands, coordinating vendors and maintenance, planning, client communication, and protecting client privacy. The assistant must be comfortable with hands-on outdoor tasks, including dirt, gardening, and exposure to the elements. The assignment also involves walking a large property, including up and down a hill and steep wooden stairs to and from the shore. Local travel may be required for errands and approved duties.

The position is not intended for candidates seeking childcare, housekeeping-only work, or entry-level administrative work. Success means household routines are dependable, systems stay organized, work is accurate, and clients receive timely updates.

Requirements

• At least three years of relevant professional experience in household management, personal or executive assistance, hospitality, luxury service, or comparable client-focused work.
• No formal degree is required.
• Strong organization and attention to detail, with the ability to manage competing priorities without day-to-day supervision.
• Practical problem-solving skills, including noticing gaps, researching options, recommending solutions, and recognizing when to ask for guidance.
• Clear written and verbal communication, discretion, dependable follow-through, and openness to feedback.
• Comfort using Google Workspace, Microsoft Office, and communication and task-management tools such as Slack and Trello.
• Valid driver’s license and reliable access to an insured vehicle for assignments requiring driving.
• Must live in the greater Seattle area and reliably commute to the client’s home; candidates must be able to work the posted schedule.
• Ability to perform tasks involving standing, walking, bending, reaching, sitting, driving, using technology, and lifting or carrying items up to 35 pounds, with or without reasonable accommodation.
• Ability to adapt communication to the client’s preferences and hearing needs, and to support an older adult with clear routines and specific preferences.
• Comfort with outdoor tasks that may involve dirt, gardening, or exposure to the elements.
• Reliable and punctual, with a professional demeanor and ability to follow specific instructions and household preferences.

Nice To Haves

• Living in Kitsap County on the peninsula or on Bainbridge Island.

Responsibilities

• Create and maintain household organization systems, including decluttering, household resets, seasonal organization, and longer-term projects.
• Manage grocery shopping, errands, meal planning and preparation, laundry, wardrobe care, dishes, and light household upkeep.
• Provide pet care as assigned and follow household-specific dietary, food-allergy, and safety instructions.
• Coordinate appointments, deliveries, vendors, home maintenance, travel arrangements, and other assigned services.
• Handle approved purchases within authorized budgets, maintain receipts, and follow through on outstanding details.
• Learn client preferences, anticipate upcoming needs, and recommend practical improvements.
• Maintain the client’s Household Guide with current routines, instructions, contacts, and recurring responsibilities to support consistent coverage.
• Share clear updates about completed work, pending priorities, spending, and decisions requiring client or management input.
• Protect client privacy, property, confidential information, and household access details while maintaining professional boundaries.
• Balance recurring tasks, urgent requests, and projects within scheduled hours; communicate early when priorities exceed available time.
• Resolve routine issues independently within the assistant’s authority; seek approval before exceeding spending limits, changing service scope, or arranging work outside the approved schedule.
• Promptly raise safety concerns, unclear instructions, significant service issues, and matters requiring management guidance.
• Arrive reliably, communicate scheduling concerns, participate in paid meetings and training, and apply feedback.
• Complete property walkthroughs over a large area, including hills and steep wooden stairs, and perform hands-on outdoor tasks as needed.

Benefits

• Paid sick leave.
• Paid time off.
• Holiday pay.
• Technology stipend.
• 401(k) with employer match, subject to eligibility requirements, plan terms, and company policies.
• Medical and dental benefits for employees regularly scheduled to work 25 or more hours per week.
• Required meetings and training are paid.

What This Job Offers

• Job Type: Part-time
• Education Level: No Education Listed