Personal Assistant to CEO

Trivium•Miami Beach, FL

2d•$65,000 - $80,000•Hybrid

About The Position

This is a hybrid position blending both personal and executive support. You’ll handle a variety of administrative, scheduling, and coordination duties that ensure both founders can operate smoothly and focus on strategic priorities. The ideal candidate is highly dependable, tech-savvy, and thrives on anticipating needs before being asked. You’ll work closely with both William and Alexis, alternating between remote administrative work and occasional in-person errands or logistics support around Miami.

Requirements

2–3+ years in an Executive Assistant, Personal Assistant, or Operations Coordinator role.
Experience supporting entrepreneurs, executives, or high-performing individuals.
Strong command of English.
Advanced proficiency in Google Workspace (Calendar, Sheets, Docs, Drive).
Excellent time management and problem-solving skills.
Comfortable balancing both business and personal tasks.

Nice To Haves

Spanish is a plus.

Responsibilities

Manage complex calendars, appointments, and daily schedules.
Monitor and organize inboxes; draft and send correspondence as needed.
Prepare meeting reminders, reports, and follow-ups.
Coordinate travel, accommodation, and itineraries (domestic & international).
Track expenses, receipts, and reimbursements.
Book personal appointments (grooming, fitness, wellness, etc.).
Coordinate with household vendors and service providers (cleaners, maintenance, deliveries).
Assist with errands, groceries, and online shopping.
Manage personal and family calendars to ensure seamless scheduling.
Support with light project management tasks, follow-ups, and reporting.
Maintain documentation and ensure clarity across all ongoing initiatives.
Act as liaison between founders and business partners, contractors, or vendors.