Executive Personal Assistant to CEO and COO
About The Position
Talon Air is seeking a highly organized, proactive, and service-oriented Executive & Personal Assistant to provide comprehensive support to our CEO and COO. This is a unique opportunity to become a trusted partner to two executives in the private aviation industry, balancing high-level business responsibilities with personal executive support. The ideal candidate is resourceful, adaptable, exceptionally detail-oriented, and thrives in a fast-paced environment where priorities shift frequently. Success in this role requires sound judgment, discretion, strong communication skills, and a willingness to do whatever it takes to keep the executives organized and operating efficiently. This is an on-site position with availability outside of standard business hours to support executive priorities.
Requirements
- 3+ years supporting C-level executives in an Executive Assistant or Personal Assistant capacity.
- Exceptional organizational and project management skills.
- Outstanding written and verbal communication abilities.
- Ability to manage multiple priorities with minimal direction.
- Strong critical thinking and problem-solving skills.
- Impeccable attention to detail.
- Ability to maintain absolute confidentiality.
- Advanced proficiency in Microsoft Office and Google Workspace.
- Comfortable working in a fast-paced, high-expectation environment.
- Flexible to provide occasional support outside of standard business hours when needed.
- Experience supporting founders, CEOs, or senior executives.
- Comfortable using a smartphone and mobile applications to research information, respond to time-sensitive requests, coordinate logistics, and manage executive priorities while away from a desk.
Responsibilities
- Manage complex, ever-changing calendars for the CEO and COO, coordinating meetings across multiple time zones.
- Coordinate extensive domestic and international travel, including private aviation, commercial flights, hotels, ground transportation, itineraries, dining reservations, and last-minute changes.
- Draft, proofread, and manage executive correspondence, presentations, reports, and confidential documents.
- Prepare meeting materials, track action items, and assist with special projects.
- Prioritize competing requests while anticipating executive needs before they arise.
- Serve as a trusted liaison between executives, employees, clients, vendors, and business partners.
- Build relationships with vendors and service providers to ensure exceptional service.
- Manage personal calendars, appointments, and scheduling.
- Coordinate household operations, including vendors, maintenance, landscaping, pool services, pest control, and invoice management.
- Coordinate automotive needs, including dealership appointments, maintenance, detailing, and transportation.
- Manage personal and corporate gifting for clients, employees, family members, and special occasions.
- Handle a variety of confidential personal matters with professionalism and discretion.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
