Personal/Executive Assistant to the CEO

Crossroads Treatment Centers•Greenville, SC

1d•Onsite

About The Position

Crossroads Treatment Centers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Since 2005, Crossroads has been at the forefront of treating patients with opioid use disorder. Crossroads is a family of professionals dedicated to providing the most accessible, highest quality, evidence-based medication assisted treatment (MAT) options to combat the growing opioid epidemic and helping people with opioid use disorder start their path to recovery. This comprehensive approach to treatment, the gold standard in care for opioid use disorder, has been shown to prevent more deaths from overdose and lead to long-term recovery. We are committed to bringing critical services to communities across U.S. to improve access to treatment for over 26,500 patients. Our clinics are all outpatient and office-based, with clinics in Georgia, Kentucky, New Jersey, North and South Carolina, Pennsylvania, Tennessee, Texas, and Virginia. As an equal opportunity employer, we celebrate diversity and are committed to an inclusive environment for all employees and patients.

Requirements

Bachelor’s Degree preferred (or high school diploma and 5+ years experience)
2+ years experience in administrative support, house management, and/or personal assistant roles
Personal car and current driver’s license required.
Exceptional organizational and multitasking abilities.
Experience managing household operations and complex personal logistics.
Strong communication and interpersonal skills.
High level of discretion when handling confidential personal information.
Ability to work independently and anticipate needs proactively.

Nice To Haves

Spanish Language proficiency strongly preferred.

Responsibilities

Manage personal and professional calendars, including appointments, birthdays, anniversaries, special events, and family commitments.
Schedule meetings and resolve conflicts for the CEO's work calendar.
Coordinate schedules among family members and personal service providers.
Arrange personal and family travel, including vacations, holidays, transportation, accommodations, passports, and travel documentation, and prepare comprehensive travel itineraries.
Oversee day-to-day household operations and logistics, coordinating household vendors, contractors, service providers, and maintenance projects.
Assist with the management of household budgets and recurring expenses, coordinate bill payments, memberships, subscriptions, and reimbursements, and organize financial records.
Draft personal correspondence, invitations, thank-you notes, holiday communications, and family-related communications.
Coordinate communications with advisors, schools, medical providers, attorneys, accountants, and other personal contacts.
Organize family gatherings, celebrations, parties, and special occasions.
Coordinate memberships, club activities, social engagements, and charitable commitments.
Manage gift purchasing and gift-giving initiatives throughout the year.
Maintain important family records, licenses, registrations, memberships, and passports.
Organize personal databases, contact lists, and digital records.
Coordinate appointments related to healthcare, wellness, education, and professional services.
Research products, services, travel options, vendors, schools, and major personal purchases.
Support personal business ventures, real estate activities, and special family projects.
Coordinate transitions such as relocations, school enrollments, and household changes.
Support charitable initiatives, volunteer commitments, and philanthropic efforts.
Coordinate donations, sponsorships, and community engagement activities.
Anticipate family and household needs before they arise.
Resolve personal matters independently and with minimal direction.
Handle urgent requests and changing priorities with discretion and efficiency.