V101- Personal and Executive Assistant
About The Position
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Summary Are you the kind of person who thrives in fast-paced environments and finds joy in bringing structure to chaos? As a Personal and Executive Assistant, you'll have the chance to become the trusted right hand to a dynamic CEO, helping her stay focused, organized, and energized. You’ll be the calm in the storm, the planner behind the scenes, and the voice of reason when things get intense. If you’re proactive, detail-oriented, and love being the person who “just knows,” this is your moment to shine.
Requirements
- Calendar and inbox management
- Task prioritization and delegation
- Strategic thinking and planning
- Written and verbal communication
- Time management and follow-up
- Workflow optimization
- Empathetic and sociable
- Assertive and proactive
- Detail-oriented and accurate
- Reliable and trustworthy
- Discreet and emotionally intelligent
- Thick-skinned with a sense of humor
- Energetic yet grounded
- Comfortable with tech and curious about AI tools
- 5+ years as a high-level remote Executive/Personal Assistant
- Proven experience supporting C-level executives
- Ability to anticipate needs and plan ahead
- Strong personality with emotional strength
- Comfortable challenging or pushing back when needed
- Patient, fast-paced, and highly organized
- Slack
- ClickUp
- Google Workspace
Responsibilities
- Act as liaison between the CEO and internal/external teams
- Prioritize and delegate tasks effectively
- Optional paid travel 1–2 times per year to events or client visits
- “Manage up” with kindness, firmness, and professionalism
- Anticipate needs and manage day-to-day workflows
- Manage and pre-read emails, flagging key priorities
- Track meetings, deadlines, and upcoming commitments
- Coordinate and maintain a fast-paced calendar
- Embrace a strong, sometimes intense working style with grace and good humor
- Help create structure around the CEO’s role and routine
- Provide full personal and administrative assistance, including travel arrangements and gift planning
- Offer strategic support and orient the CEO on what needs attention
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
