Permitting & Zoning Coordinator

Tectonic • Newburgh, NY

3d

About The Position

Tectonic is seeking a full-time Permitting & Zoning Coordinator based out of its Newburgh, New York office, with the option to work from offices in White Plains, New York; Forest Hills, New York; or Millburn, New Jersey. Employees based at an alternate office must be available for occasional travel to Newburgh. The role supports a high volume of concurrent projects and works closely with engineers, project managers, and design and drafting teams to apply project-team-provided code, zoning, and permitting requirements to drawings and coordinate the resulting workflow through completion.

The coordinator reviews project information and drawing sets, prepares and communicates drawing markups, coordinates revisions, and tracks permit applications, comments, resubmissions, approvals, deadlines, and documentation. The role requires organization, attention to detail, effective communication, and the ability to work independently within established processes while escalating technical questions to the appropriate team members. Meetings, site visits, and other project-related activities may be required.

The position often involves stationary work and handling, inspecting, and communicating about relevant documents, materials, or equipment. Occasional movement around job sites and lifting or moving equipment weighing up to 10 pounds may be required, sometimes in hazardous weather. The employee must be able to safely operate a motor vehicle and may remain stationary for prolonged periods while doing so.

Requirements

• Demonstrated experience in permitting, expediting, zoning, project coordination, or a similar role.
• High School Diploma or equivalent.
• Ability to read, understand, and navigate architectural and engineering drawing sets.
• Ability to interpret written code, zoning, and permitting requirements, comments, or objections provided by project professionals and translate them into clear drawing markups and action items.
• Strong organizational skills and ability to independently manage and track a high volume of concurrent assignments, deadlines, revisions, and follow-up items.
• Attention to detail, strong problem-solving skills, and ability to retain and apply recurring project requirements and processes.
• Strong written and verbal communication skills and ability to coordinate effectively with internal teams, clients, expeditors, and other project stakeholders.
• Proficiency in Microsoft Office Suite.
• Self-motivated and dependable, with the ability to work independently within established processes and recognize when technical issues require escalation.
• Valid driver's license, reliable personal vehicle, and ability to travel to meetings, project sites, or other locations as needed.

Nice To Haves

• Experience with permitting processes comparable in complexity and volume to New York City.
• Associate's or Bachelor's degree in a related field.
• Experience preparing drawing redlines and coordinating revisions with design, drafting, engineering, or project teams.
• Strong experience with Bluebeam.
• Experience with Smartsheet, AutoCAD, GIS, or similar project and drawing management systems.

Responsibilities

• Manage permitting and zoning activities across multiple concurrent projects in a high-volume environment.
• Review code requirements, comments, objections, and other permitting information provided by expeditors, engineers, clients, and internal project teams.
• Read and navigate project drawing sets, focusing primarily on zoning and code-related sheets and information.
• Interpret provided code, zoning, and permitting requirements and determine how they apply to relevant portions of project drawings.
• Review drawings to ensure provided zoning and code requirements are accurately incorporated.
• Prepare clear drawing redlines and markups using Bluebeam and communicate required revisions to design and drafting teams.
• Coordinate drawing revisions with engineers, project managers, and design and drafting personnel through established project workflows and systems.
• Submit and track drafting requests through Smartsheet and other established project management systems.
• Review completed revisions to confirm requested zoning and code-related changes have been incorporated.
• Coordinate permit applications, comments and objections, drawing revisions, resubmissions, approvals, and related documentation.
• Track project status, outstanding items, deadlines, required follow-up, and completion across multiple assignments.
• Communicate questions and issues requiring engineering, architectural, structural, civil, or other technical review to the appropriate project team member.
• Apply knowledge of recurring requirements and project processes gained from prior projects to future assignments.
• Maintain accurate and organized project records, tracking information, and supporting documentation.
• Provide timely updates to project teams regarding permitting status, outstanding requirements, revisions, and delays.
• Attend meetings, site visits, or other project-related activities as needed.
• Perform other related duties as assigned.

Benefits

• Opportunities for mentoring, professional development, and career advancement.
• Tuition reimbursement.
• Paid time off, including vacation, sick leave, and personal days.
• Company-observed paid holidays.
• 401(k) retirement plan with company matching contributions and discretionary profit-sharing.
• Multiple medical plan options, including EPO, POS, and HDHP plans.
• Health Savings Account available with the HDHP option.
• Dental, vision, and life insurance.
• Flexible Spending Accounts for medical expenses and dependent care.
• Commuter benefits for public transportation costs.
• Short- and long-term disability coverage.
• Employee Assistance Program.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED