Perkins Program Coordinator

Walla Walla Community College•Walla Walla, WA

18d•Onsite

About The Position

Walla Walla Community College is accepting applications to fill the part-time role of Perkins Program Coordinator on the Walla Walla Campus. At Walla Walla Community College, we inspire all students to discover their potential and achieve their goals by providing relevant, equitable, and innovative learning opportunities and services. As an organization, we value learning opportunities, a sense of community, diversity, health and humor, excellence, integrity, teamwork, innovation, personal and professional growth, and sustainability. The strengthening CTE for the 21 st Century Act of 2018 (Perkins V) is a principal source of federal funding to states and discretionary grantees for the improvement of secondary and postsecondary CTE programs. The Perkins Coordinator will assist the Dean to ensure Perkins V requirements are implemented and appropriate records maintained by providing general, advisory committee, and budget support.

Requirements

High School diploma or equivalent AND Two years of office experience in the program specialty OR Equivalent education/experience

Nice To Haves

An AA degree from an accredited college or university
Higher Education work experience

Responsibilities

Coordinate the collection of data and information for the Comprehensive Local Needs Assessment (CLNA) including the internal Size, Scope and Quality data worksheet
Assist in stakeholder engagement at WWCC and in the community, which may include meetings, development and deployment of surveys, etc.
May assist in the writing of the CLNA
May assist in writing Perkins plans (e.g., Perkins Plan, Perkins Leadership, Perkins Non-Traditional, Perkins Special Projects) and Reports of Accomplishments
Participate in SBCTC Perkins related trainings
Monitor, for audit purposes, CTE program advisory committees to ensure they are meeting minimum requirements as defined by SBCTC.
Monitor, for audit purposes, advisory committee files such as meeting minutes, Programs of Work, and rosters to ensure they are being regularly updated/uploaded.
In coordination with the Dean, update advisory committee handbook, guidebooks, templates, forms and trainings annually or as needed
Assist Deans and Administrative Assistants in training WWCC employee leads on necessary tasks outlined in the guidebook
Gather, review, and identify applicable requests for funding as aligned with the appropriate Perkins Grant (e.g., Perkins Annual Plan, Perkins Leadership, Perkins Non-Traditional, Perkins Special Projects).
Disseminate received requests to the Dean for prioritization and notify individuals of approval or denial of requests.
Purchase approved equipment requests according to WWCC, Washington State, & Federal purchasing requirements in coordination with Purchasing Manager and Grants Fiscal Analyst.
Coordinate travel on behalf of approved faculty and staff in accordance to WWCC, Washington State, & Federal travel requirements by preparing prior approvals, making travel arrangements, and completing expense reports upon return.
Track activities and expenditures planned for each academic year as aligned with the appropriate Perkins grant funding source (e.g., Perkins Annual Plan, Perkins Leadership, Perkins Non-Traditional, Perkins Special Projects).
Review status of Perkins spend-down with Grants Fiscal Analyst and the Dean to confirm available funding will be utilized in a timely manner.
Complete and maintain Time & Effort Reporting.
Create Time & Effort Reports for identified individuals using information provided by the Grants Fiscal Analyst.
Distribute reports to appropriate personnel for signature.
Collect signed reports, send copies of signed reports to the Grants Fiscal Analyst, and maintain hard copies, as appropriate, for Area records.
Maintain financial records by gathering and storing required and supporting documentation according to the established filing system.