Perinatal Birth Recorder - Flagstaff Medical Center

Northern Arizona Healthcare•Flagstaff, AZ

About The Position

The Perinatal Birth Recorder/Newborn Hearing Screen Technician works under the supervision of the Director and/or Clinical Manager. The role completes birth certificate and, as needed, paternity documentation for the Arizona Department of Vital Statistics; conducts newborn hearing screens and tracks results; and refers infants for outpatient rescreening when appropriate. The position works with neonates and infants, enters results into hospital systems, and requires the knowledge and skills to address this population’s physical and developmental needs. The role also supports families with birth certificate and paternity paperwork and education, coordinates with hospital staff, providers, families, referral clinics, state agencies, and funeral homes, and maintains accurate records in electronic and state systems. The position includes patient-history review, documentation of screenings and referrals, daily delivery-log validation, and compliance with safety procedures, applicable regulations, and required training.

Requirements

High school diploma or GED.
American Heart Association BLS certification required upon hire.
Computer understanding and competence using computers and basic software programs.
Previous secretarial experience and computer skills preferred.
Birth recording or vital statistics experience preferred.
Bilingual ability preferred.

Nice To Haves

Previous secretarial experience and computer skills.
Birth recording or vital statistics experience.
Bilingual ability.

Responsibilities

Assist patients referred from the newborn screening program to schedule outpatient rescreen appointments.
Collaborate with nursing staff, medical providers, families, and referral clinics.
Provide hearing-screen results to families.
Review and coordinate screening supplies and inventory, ensuring resources are available for testing.
Complete birth certificate worksheets for family review, approval, and signature.
Perform paternity inquiries for unwed mothers and assist with paternity paperwork, including notarizing or witnessing forms with both parents present.
Send birth certificate request applications and instructions to families.
Document fetal demise or death and related paperwork.
Serve as a community point of contact and answer questions.
Submit required birth and paternity paperwork to the appropriate offices or facilities.
Provide patients and families with required reading materials regarding birth certificates and paternity.
Collect and enter accurate information using customer-service skills; assist families with paternity documents.
Provide paternity education to families.
Liaise with funeral homes and between Flagstaff Medical Center and state birth and paternity agencies.
Enter accurate data into EBRS, DAVE, and state hearing-screen systems.
Retain copies of evidentiary documents used to complete birth certificates for ten years after submission.
Research the electronic medical record for maternal and infant medical risks and outcomes as needed for state statistics.
Complete worksheet information through EBRS.
Document procedures, hearing evaluations, and referrals in the client medical record and/or hospital database.
Validate daily that all deliveries are reported by comparing electronic documentation with the delivery log.
Keep LDRP birth logs secured in a cabinet and store them chronologically.
Review patient history and relevant data before beginning hearing-screen evaluations.
Perform newborn hearing screens and make outpatient referrals when appropriate; follow up on patient needs.
Maintain department cleanliness, including cleanup after treatments.
Report safety incidents promptly through the Midas/RDE tool, attend safety training, work safely, and monitor the work environment for safety issues.
Stay current with and comply with applicable state and federal regulations, statutes, and company policies.
Keep required certifications and licenses current and valid, if applicable to the position.
Complete mandatory company modules and job-specific training within the required time frame.
Maintain timely and accurate documentation of assessments, interventions, electronic medical record entries, and patient responses.