People & Workplace Operations Specialist

Frontify•New York, NY

6d•$84,000 - $90,000•Onsite

About The Position

This role is pivotal in shaping the employee experience within Frontify's People Operations and People Experience teams. The specialist will serve as the primary on-site anchor for the New York workplace, ensuring a vibrant and welcoming environment for local staff and international visitors. Key responsibilities include championing Frontify culture, facilitating a seamless onboarding process for new hires, and organizing special events to foster employee pride. The role involves collaborating with the HR manager to enhance existing policies, improve administrative efficiency, and lead dynamic ad-hoc projects. This position is ideal for a people-oriented individual who enjoys face-to-face interaction and possesses strong HR process skills.

Requirements

Love the vibe of an office and are excited to make our New York City workplace your main hub (4-5 days on site, Monday–Friday).
Love being surrounded by people, thrive on daily face-to-face interaction, and naturally bring positive energy into a room.
A minimum of 3+ years of experience in a similar position combining HR administration, People Experience, or Workplace Operations.
A solid understanding of (or curiosity about) local NYC, state, and federal labor regulations.
Proactive in your approach and have a keen eye for detail.
Know how to organize yourself and can remain calm even if it’s stormy.
Love working precisely and being solution oriented.
Excited to work within a global, international team environment.

Nice To Haves

A bachelor’s degree in Human Resources, Business Administration, or a related field is preferred.

Responsibilities

Collaborate in designing and executing streamlined HR workflows across the employee lifecycle.
Stay up to date with local (NYC), state, and federal regulations that affect our employee base, working collaboratively with the HR manager to implement compliant policies.
Drive administrative efficiency and support special cross-functional HR projects.
Plan and facilitate, develop a red-carpet onboarding and orientation process for new hires.
Coordinate and execute special events that boost our workplace culture—from organization-wide meetings to creative team celebrations and employee recognition events.
Bring Frontify’s global values to life locally, creating initiatives that build community and pride in our workplace.
Be the welcoming face of our NYC workplace, managing day-to-day office rhythm, maintaining an inspiring environment, and acting as the main host for our team and visiting international colleagues.
Be the go-to person for facilities management & budget alignment for the workplace, which includes liaising with vendors and suppliers, arranging workspaces, handling catering and deliveries, and maintaining the office to ensure a comfortable and efficient working environment.