People Team Assistant

Herbert Smith Freehills Kramer•New York, NY

2d•$65,000 - $75,000•Onsite

About The Position

The People Team Assistant will assist and support the needs of the People department. Major responsibilities include general HR and benefits administration, onboarding and offboarding procedures, invoice and expense coordination, and special projects. This is an entry-level position and a fantastic opportunity for someone looking to build a meaningful career in human resources. The ideal candidate must be professional, detail orientated, maintain a high level of confidentiality, and have exceptional interpersonal and communication skills.

Requirements

Bachelor's degree required, preferably in Human Resources, Business Administration, or a related field
0–2 years of experience in an HR or administrative role (internship experience welcome)
Familiarity with an HRIS platform (e.g., Workday, BambooHR, ADP) preferred
Knowledge of basic employment law and HR best practices a plus
excellent verbal and written communication skills, with the ability to interact professionally at all levels of the organization
ability to work effectively with cross-functional teams and build strong working relationships across departments
strong organizational skills with a meticulous approach to documentation, data entry, and compliance tasks
ability to manage multiple tasks and competing priorities in a fast-paced environment without compromising accuracy or quality
a high degree of discretion and integrity when handling sensitive employee information
a warm, approachable manner that creates a positive first impression for new hires and supports a welcoming team culture
takes initiative and follows through on tasks without needing to be prompted
proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Responsibilities

Coordinate and facilitate the end-to-end onboarding process for new hires, including, welcome packs, and first-day schedules
Assist with new hire orientation, serving as a primary point of contact for new employees during their pre-boarding and onboarding period
Liaise with IT, Facilities, and relevant department heads to ensure new employees have the tools, access, and resources they need from day one
Manage and coordinate offboarding procedures, including scheduling exit interviews and processing all relevant documentation
Collect, verify, and process new hire documentation in compliance with applicable employment laws and company policy
Provide general HR and benefits administration support across the department, including processing data changes in Workday
Assist with Open Enrollment processes, including employee communication, enrollment tracking, and coordination with benefits providers
Assist with the planning and execution of employee engagement initiatives
Complete employment verifications accurately and in a timely manner
Audit HR, benefits, and payroll documents to ensure accuracy, completeness, and regulatory compliance
Maintain and update personnel files, ensuring records are current and properly organized
Assist with the employee evaluation process, including scheduling, tracking completion, and filing documentation
Align and work closely with global people operations team to provide around the sun support.
Manage monthly HR and benefits invoicing, including processing, tracking, and reconciling invoices from vendors and providers
Coordinate purchase of employee gifts and recognition items, managing related expenses and records
Draft HR communications including announcements, policy updates, and employee-facing correspondence
Provide general administrative support to the HR team, including calendar management, meeting coordination, and filing
Support HR special projects and initiatives as directed by senior team members
Assist with job postings and candidate coordination as needed during recruitment