Executive Assistant, People Team

eBay•San Jose, CA

1d•Hybrid

About The Position

This role reports directly to the VP of People Operations and supports the Sr. Director of Diversity, Inclusion and Belonging in a dual capacity. This person will be professional, approachable, and a go-to person who is a positive reflection of our brand. He/She/They will also interact with other members of our Leadership Team and their staff. This role offers exposure to strategic initiatives across People Operations, DIB and the broader People Organization with opportunities to contribute to culture-shaping efforts and cross-functional programs!

Requirements

Minimum of 5 years of executive administrative experience
Outstanding planning, organizational skills with exceptional follow through
Attention to detail, high sense of integrity and professionalism
Ability to prioritize, adhere to critical timelines and multi-task
Strong Technical skills: proficient in Microsoft Outlook and the Google Docs, Slides and Sheets.
Excellent communication skills: ability to prioritize, take direction, and work independently on projects.
Ability to learn new technology, processes, and change directions quickly
Effective in a constantly evolving environment
Desire and ability to positively influence the culture of the department and the company.
Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about.
Ability to create and maintain effective relationships

Responsibilities

Proactive management of complex calendars for internal and external meetings–using insight, decision-making, and prioritization skills with regards to managing action items and prioritizing time.
Serve as a trusted gatekeeper for the leaders’ time and attention, ensuring alignment with top priorities.
Book and manage travel logistics, including flights, hotels, transportation, and related details, ensuring smooth and efficient experiences
Support the planning and hosting of external groups visiting the San Jose campus, including scheduling, onsite logistics, and ensuring a welcoming experience.
Help track key actions and decisions from regular staff meetings and other forums.
Assist with planning and logistics for org-wide meetings, leadership offsites, team celebrations, and DIB programming, as needed.
Prepare and manage confidential material. Being privy to such critical information there is a need to maintain good practice with integrity, discretion and subtlety
Planning/project management skills to coordinate employee/client events
Manage and reconcile expense reports and purchase requisition submissions
Provide back-up support for additional members of the administrative team
Partner with the people team admin team to support events and initiatives for the broader organization.
Interact appropriately and skillfully with senior executives within and outside the company, as well as customers, vendors and visitors
Resolve time critical issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills
Anticipate the needs of the leadership team