Executive Assistant, People

NewsBreak•Mountain View, CA

10d•Onsite

About The Position

NewsBreak is looking for a detail-oriented and proactive Executive Assistant to provide high-touch support to our executive leadership team, with a secondary responsibility supporting HR recruiting coordination. This is an on-site role suited to someone who can adapt to different working styles, stays organized under changing priorities, and enjoys being the connective tissue between leadership and the broader team. This position is 100% in-office (Monday through Friday) at our Mountain View headquarters.

Requirements

2–4 years of executive assistant or administrative support experience
Experience supporting senior leaders in a fast-paced, high-growth environment
A track record of managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
Excellent written and verbal communication skills, with the ability to tailor communication to different audiences
A collaborative mindset and enjoy partnering across teams to solve problems and move work forward
Strong organizational skills and the ability to operate independently amid changing priorities
High level of discretion and professionalism when handling confidential information
Fluency with Google Workspace / Microsoft Office
Comfort working on-site and collaborating across departments
Bachelor's degree

Nice To Haves

Familiarity with ATS, HRIS platforms (e.g., Greenhouse, Workday) is a plus
Professional fluency in both English and Mandarin Chinese is a plus

Responsibilities

Manage complex calendars, balancing competing priorities and ensuring executives' time is aligned with business needs
Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate communication across stakeholders
Plan and manage domestic and international travel, ensuring seamless logistics and execution
Prepare agendas, presentations, meeting materials, and follow-up action items
Process expense reports, invoicing, and administrative correspondence in accordance with company policy
Support team operations, including all-hands meetings, offsites, happy hours, and other team events
Serve as the primary point of contact between supported executives and the rest of the company
Build strong working relationships across teams and become a trusted partner to the leaders you support
Help improve operating rhythms and identify opportunities to streamline processes
Track projects and commitments so nothing falls through the cracks
Support special projects and cross-functional initiatives as needed
Exercise sound judgment, professionalism, and discretion when handling confidential information
Help schedule and coordinate candidate interviews across stakeholders as needed
Assist with occasional recruiting events or onboarding logistics
Provide administrative support for employee benefits processes, including enrollment coordination, vendor communications, and employee inquiries
Support immigration administration by coordinating with external immigration counsel, tracking case progress, collecting required documentation, and communicating with employees throughout the process