People & Organization Generalist, Leave of Absence

Vetsource•Remote - OR PTZ, OR

6d•$81,606 - $90,000•Remote

About The Position

As a member of the P&O Total Rewards team, the P&O Generalist, Leave of Absence supports associate leave and ADA accommodation programs to help attract and retain a diverse workforce. The role manages leave and accommodation programs for associates in the United States and Canada, including paid time off, sick leave, paid parental leave, family and medical leave, and other leave and ADA requests. It ensures compliance with applicable laws and regulations, supports associates and managers, and maintains accurate leave and accommodation records. This is a full-time, remote, temporary position expected to end in December 2027. The role also provides backup support for Benefits and assists other P&O team members with special projects, people initiatives, and other assigned duties.

Requirements

At least 5 years of Human Resources experience, with an emphasis on leave administration and policy design.
Bachelor’s degree or equivalent in human resources, business administration, or a related field.
Knowledge of associate benefits and applicable laws.
Ability to collaborate with stakeholders and HR Centers of Excellence to achieve desired outcomes.
Knowledge and understanding of applicable federal, state, and local laws related to benefits administration, including ERISA, COBRA, FMLA, ADA, and Section 125.
Reliable internet access.
Ability to sit or stand at a desk and work on a computer for extended periods.

Nice To Haves

Knowledge of Workday software.
Experience with Canadian leave of absence.

Responsibilities

Manage the leave of absence program in accordance with company policies and applicable laws, partnering with the manager and P&O Business Partner and coordinating with the leave provider and associates.
Coordinate with the leave vendor to track FMLA, short-term disability, long-term disability, and other statutory and non-statutory leave programs.
Advise associates and managers on leave-related regulations and policies, and work with managers on coverage and workflow during absences.
Serve as a subject matter expert on time-off plans, including policy interpretation and HRIS setup.
Act as the point of contact for ADA-related inquiries and issues, provide guidance on reasonable accommodations, and assist with the accommodation process.
Maintain accurate records of ADA compliance efforts, accommodations, and issues, and prepare compliance reports and recommendations for management.
Evaluate and recommend improvements to leave policies and processes to increase efficiency and associate satisfaction.
Partner with payroll to ensure leaves are paid correctly in coordination with state paid-leave programs.
Manage the Knowledge Base containing policies and leave-related information and instructions.
Prepare and maintain documentation for compliance audits and legal inquiries.
Generate and review reports on leave trends, usage, and compliance.
Develop and update leave-related materials and resources, and monitor federal, state, and local regulations to help ensure policies remain compliant.
Conduct training for associates and managers on leave policies and procedures.
Ensure compliance with applicable local, national, and state regulations and employment laws, updating policies and procedures when needed.
Help review and update personnel procedures and policies, maintain the associate handbook, and provide guidance and interpretation for business operations.
Provide primary backup support for Benefits and support other P&O team members with special projects, people initiatives, and other assigned duties.