People Operations Specialist

Quantum Workplace • Omaha, NE

2d • Hybrid

About The Position

At Quantum Workplace, we believe the employee experience does not happen by accident. It is built through strong systems, thoughtful processes, and meaningful interactions that help people feel supported and confident at work.
We are looking for a People Operations Specialist to power the operational engine behind our Employee Success team while serving as a trusted, accessible resource for employees and managers across the organization. This role is ideal for someone who loves structure, thrives on precision, and also enjoys being the go-to person others rely on for clarity and support.
You will own the technology, data, and workflows that support our people every day, and you will engage directly with employees and leaders to answer questions, solve problems, and guide them through key moments in their journey. If you enjoy improving processes, leveraging AI and automation to work smarter, and building trust through responsive, people-first support, this role is for you.

Requirements

• You bring about 2 to 3 years of experience in HR, People Operations, HRIS administration, or something closely related.
• You’ve worked hands on in an HRIS (we use Paylocity) and have supported benefits administration, not just observed it.
• You enjoy improving processes and have used reporting tools or AI to make work more efficient and less manual. We regularly use Zapier, Slack, ChatGPT, and Copilot.
• You’re comfortable in Excel and don’t shy away from data, dashboards, or digging into details.
• You’re based in the Omaha area and able to work from our office 2 to 3 days per week. We’re flexible, but this role benefits from being present and connected to our people.
• You’re known for follow through. If you say you’ll handle something, it gets handled.
• You communicate clearly and can adjust your style depending on who you’re talking to.
• You genuinely like helping people and bringing clarity to moments that can otherwise feel confusing or overwhelming.

Nice To Haves

• A SHRM CP, PHR, or similar certification is a plus, but not a deal breaker.

Responsibilities

• Manage and optimize our HRIS, employee data, benefits administration, and payroll support processes with a high degree of accuracy and ownership.
• Lead and support HR projects that improve operational effectiveness and strengthen the employee experience.
• Drive usage of Quantum Workplace software internally and provide guidance to our ProdDev teams.
• Interpretpolicies, data, and trends to provide thoughtful guidance and recommendations to employees and managers.
• Administer and track leaves of absence and maintain required employment documentation with discretion and care.
• Design, document, and continuously improve People team workflows to reduce manual work and increase efficiency.
• Evaluate and implement AI tools and automation to streamline reporting and enhance team productivity while preserving a high touch employee experience.
• Serve as a trusted resource for employees and managers, handling sensitive matters with professionalism, empathy, and sound judgment.
• Identify patterns in employee questions or operational challenges and proactively recommend improvements.
• Integrate inclusive practices into daily operations to ensure fairness and consistency across all People processes.

Benefits

• Health Insurance: We offer 3 options (1 option is 100% premium paid by QW for employees) + Telehealth
• Dental & Vision: We cover 100% of premiums for employees
• 401k: We match 100% of contributions up to 4% and you're fully vested on day 1
• Additionally, our benefits include parental leave, PTO, summer hours, zoo membership, and more.
• Employee-led Council works to create a more inclusive workplace
• No dress code - wear what makes you feel confident - BE YOU!
• Annual professional and wellness development allowance – conferences, books, gym reimbursements, workout equipment, and more!
• Our Omaha office has an on-site fitness center - free for Qwirk use
• Monthly manager-employee lunches for goal planning and development
• Zoo membership to your closest zoo
• Remote work stipend for 100% remote Qwirks

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed