People Operations Specialist

The Michael J. Fox Foundation for Parkinson's Research•New York, NY

1d•$75,000 - $95,000•Hybrid

About The Position

The Michael J. Fox Foundation for Parkinson's Research ("the Foundation") is seeking top talent for its People Operations Specialist position. Reporting to the Director of People Operations, this position is responsible for the day-to-day administration of People Operations, including employee lifecycle administration, HRIS data management, benefits, retirement and leave administration, payroll coordination, and HR compliance activities. This role ensures accurate processing, regulatory compliance, and positive employee experience by serving as a key operational partner to employees, managers, Finance, and external vendors, including the organization’s Professional Employer Organization (PEO). This is a hybrid-flex position that will require in-person attendance at The Michael J. Fox Foundation’s headquarters in New York City.

Requirements

Significant knowledge and experience in HR operations
Familiarity with multi-state employment requirements
Working knowledge of HR compliance and employment regulations
Strong attention to detail and ability to manage multiple priorities
High level of discretion when handling confidential information
Strong written and interpersonal communications skills
Customer service orientated and collaborative mindset
Experience with HRIS and Microsoft products (Word, Excel, PowerPoint, SharePoint, Teams, Outlook)

Nice To Haves

Familiarity with Lattice and Greenhouse preferred

Responsibilities

Manage employee data in PEO and internal systems, ensuring accuracy of records related to personnel changes, compensation updates, and terminations
Manage People Operations inbox and respond to employee inquiries
Manage time and attendance administration for non-exempt employees including auditing of accurate timekeeping to ensure timely payroll processing
Manage offboarding activities such as exit interviews, exiting payroll information, coordination of system shutdown and return of equipment, and termination processing in PEO
Partner with People Operations team to continuously improve HR operational workflows
Generate HR reports for internal use, audits, and compliance needs
Provide back-up support on recruitment administration, as needed
Manage and coordinate the administration of employee leave programs in partnership with our PEO and leave management partner, including FMLA, state and local leaves, medical, parental, and personal leaves
Process and track leave requests in compliance with organizational policy and applicable laws
Manage and maintain accurate leave data in HRIS and partner systems
Respond to employee and manager inquiries regarding leave process, status, and other related internal policies
Audit leave and payroll data to ensure accuracy before, during, and after leave periods
Manage and maintain the employee benefits site ensuring content is accurate, current, and accessible in partnership with Employee Experience team
Update, post, and share benefits-related information, policies, and resources as needed throughout the year
Coordinate the organization’s 401(k) retirement plan, including enrollments, contribution changes, and loan and hardship withdrawals. Collaborate with internal team members and external partners on education, audits and annual compliance requirements.
Maintain accurate retirement and benefits-related records in HRIS and partner systems
Partner with the PEO on benefits-related escalations as needed (medical, dental, vision, and related benefits administered by the PEO)
Partner closely with Finance and payroll partners to support accurate and timely payroll processing, including support on payroll audits and reconciliations related to retirement contributions, leave, and employee changes
Communicate and document payroll-impacting changes, including new hires, salary changes, promotions, bonuses, and 401(k) elections
Manage and maintain staffing updates to be shared with Finance and leadership for organizational changes
In partnership with PEO, manage HR compliance activities including but not limited to required employee notices, opening and managing state specific employer accounts and required documentation as needed
Maintain HR policies and procedures and employee guidebook changes in alignment with federal, state, and local regulations
Manage and track required compliance training
Ensure accurate recordkeeping and document retention in accordance with regulatory requirements

Benefits

15+ options for medical insurance (with the Foundation paying 90 percent of the premiums)
Competitive dental and vision plans
401(k) plan with 6 percent employer contribution
Flexible spending accounts
Employer paid life and disability insurance
18 Vacation Days
12 Well-Being (Sick) Days
2 Personal Days
summer Fridays (office closure at 2pm)
a summer holiday week over July 4
Flexible work environment
Employees are also eligible for a discretionary bonus on an annual basis.
The Foundation provides staff and leadership cultivation through regular training courses and events.