People Operations & Office Coordinator

MLabs • Jersey City, NJ

7d • $100,000 - $125,000 • Hybrid

About The Position

As the People Operations & Office Coordinator, the successful candidate will serve as the operational engine of the organization. This is a high-leverage "super-generalist" role designed for an individual who thrives on execution and operational excellence rather than abstract strategy. This position acts as the "glue" for the team, providing a high level of support to the Founder and acting as a trusted resource for all employees.

The ideal candidate finds genuine satisfaction in "closing the loop," whether that involves ensuring flawless payroll execution, organizing world-class team off-sites, or resolving internal logistics before they require leadership intervention.

Requirements

• Operational Experience: 2–5 years of experience in a startup, finance, or fast-paced professional environment.
• Execution Mindset: A strong preference for action and tangible results over corporate "fluff."
• Maturity and Discretion: Proven ability to handle sensitive information and personal employee matters with the utmost confidentiality.
• Attention to Detail: An obsession with accuracy, whether managing complex spreadsheets or coordinating intricate travel itineraries.
• Adaptability: A "no task too small" mentality with the ability to pivot between high-level coordination and granular administrative tasks.

Responsibilities

• Founder Leverage & Administration: Serve as the primary point of contact for administrative tasks, expense management, and office logistics to ensure leadership remains focused on core objectives.
• Payroll & Finance Operations: Take full ownership of monthly payroll and benefits administration, managing expenses and maintaining the organization’s financial "house" regarding employee matters.
• Employee Relations: Act as a confidential, approachable "safe harbor" for the team. Handle employee inquiries and HR-related issues with empathy, maturity, and common sense.
• Event & Culture Logistics: Plan and execute high-impact team off-sites and on-sites. Manage all travel logistics and catering to foster a thriving culture both in-person and remotely.
• HR Generalist Tasks: Manage the "nuts and bolts" of the employee lifecycle, including onboarding, offboarding, contract management, and the maintenance of internal documentation.

Benefits

• The opportunity to work with a mission-driven team of builders in a high-growth sector.
• A culture that values clear thinking, extreme ownership, and high-velocity decision-making.
• Competitive compensation and benefits package commensurate with experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed