People Operations Coordinator

BigTime Software • Chicago, IL

13h • Hybrid

About The Position

BigTime is looking for a full-time People Operations Coordinator to support our Chicago office and partner with our People team. This role blends People Operations coordination with hands-on ownership of the office experience, making it ideal for someone who enjoys both employee-facing work and creating a well-run, welcoming workplace. This is a great opportunity for someone early in their career who is interested in learning more about HR, recruiting, and talent development, while also gaining hands-on experience in office operations. In this role, you’ll split your time between supporting day-to-day People Operations work and owning the day-to-day experience of our Chicago office. You’ll play a key role in both employee lifecycle processes and ensuring our workplace runs smoothly and efficiently. This is a hybrid role based at our Chicago headquarters.

Requirements

• 0–2 years of experience in an administrative, office, or people-focused role (or relevant internships)
• Strong organizational skills and willingness to learn
• Friendly, professional communication style
• High attention to detail and reliability
• Comfortable working independently while knowing when to ask questions
• Interest in HR, recruiting, or People Operations is a strong plus
• All applicants must be authorized to work in the United States.

Responsibilities

• Assist the People team with HR administrative tasks, including data entry, document management, and employee records
• Support recruitment coordination, including interview scheduling, candidate communication, and onsite interview logistics
• Assist with new hire onboarding, ensuring a smooth and positive employee experience
• Provide support for talent development initiatives, such as training coordination, tracking participation, and organizing learning sessions
• Help maintain People Ops processes, documentation, and internal resources
• Partner with People team members on special projects as needed
• Serve as the primary on-site point of contact for employees, visitors, and vendors
• Greet and assist visitors, clients, and employees
• Manage office supplies, inventory, mail, and package handling
• Coordinate meeting rooms, catering, and office events
• Maintain office access and security (badges, access codes, keys)
• Support new hire IT onboarding and office setup
• Oversee office equipment maintenance and troubleshoot issues
• Maintain a clean, professional, and welcoming office environment
• Assist with space planning, seating arrangements, and office layouts
• Support team-building activities and culture initiatives
• Take ownership of creating a positive, organized, and efficient in-office employee experience

Benefits

• Competitive salary and bonus potential
• Company-paid benefits, including medical, dental, vision, disability, and life insurance
• Generous time off and paid company holidays
• Company-provided latest technology & software tools
• Hybrid schedule (combination of remote and in-office at our Chicago HQ)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed