People Operations Coordinator
About The Position
Stafl Systems is looking for a People Operations Coordinator to support the day-to-day people, recruiting, onboarding, and employee experience functions of our growing engineering and manufacturing team. This role is ideal for someone who is highly organized, detail-oriented, proactive, and comfortable supporting a fast-paced environment where priorities can shift quickly. The People Operations Coordinator will work closely with the People Operations team, hiring managers, new hires, employees, and vendors to help keep core HR processes moving smoothly. This person will take ownership of recruiting coordination, support new hire onboarding, HR administration, employee records, compliance tracking, internal communications, company events, and general employee support. The right person will be someone who enjoys being helpful, takes pride in creating a positive employee experience, and can follow through with ownership.
Requirements
- 1–3+ years of experience in HR, People Operations, recruiting coordination, office coordination, or administrative support.
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, Psychology, Communications, or a related field preferred; equivalent experience will also be considered.
- Strong organization skills and the ability to manage multiple moving pieces at once.
- Excellent written and verbal communication skills.
- Strong attention to detail and follow-through.
- Comfortable working in a fast-paced startup, engineering, manufacturing, or onsite environment.
- Ability to communicate professionally with candidates, employees, managers, vendors, and leadership.
- Comfortable using HR systems, ATS platforms, spreadsheets, calendars, Slack, email, and shared documents.
- Able to handle sensitive and confidential information with discretion.
- Proactive and willing to jump in where needed.
- Great attitude!
Nice To Haves
- SHRM-CP, PHR, aPHR, or HR-related certification completed or in progress.
- Experience with Rippling, Easy Llama, Confluence, Slack, Google Workspace, SharePoint or similar tools.
- Experience supporting recruiting or interview scheduling.
- Experience supporting onboarding for technical, engineering, manufacturing, or operations employees.
- Basic understanding of compliance, or California employment practices.
- Experience coordinating events, employee engagement activities, or onsite logistics.
Responsibilities
- Own the full interview scheduling process, from phone screen to final onsite.
- Communicate with candidates throughout the process — confirmations, reminders, and updates.
- Set up onsite interviews: book space, prep materials, coordinate with interviewers.
- Keep the ATS up to date and flag any pipeline that's stalling.
- Track basic hiring metrics (time-to-schedule, pipeline volume) and share updates with the team.
- Build onboarding schedules and coordinate a smooth first week for new hires.
- Keep HRIS, ATS, and employee records accurate and current.
- Help improve People Ops processes and templates over time.
- Write, draft, proofread and send employee announcements and updates.
- Help plan team meals, birthdays, anniversaries, and events.
- Keep People Ops documents and checklists organized and current.
- Treat confidential employee and candidate info with care.
Benefits
- Competitive Compensation: Base salary, sign-on bonus, plus an equity award.
- 401(k) Plan: Employer match up to 5% to help contribute to your future.
- Comprehensive Benefits: Health, Dental, Vision, and Life Insurance, with 99% of employee premiums and 50% of dependent premiums covered by the company.
- Paid Parental Leave: Fully paid leave to support your growing family.
- Vacation & Sick Leave: Accrued vacation and sick leave.
- Company Holidays: Paid holidays in accordance with the company schedule.
- Flexible Leave: Unpaid personal leave options available when needed.
- PTO Nomination Program: Recognize and reward your teammates with additional time off.
- Bereavement Leave: 1 week fully paid.
- Jury Duty Leave: Up to 1 week fully paid.
- Professional Development: Annual training budget to support your career growth.
- Safety Shoe Stipend: Company-provided support for required safety gear.
- Team Outing Program: Department events including a half-day off and a company-sponsored allowance.
- Social Calendar: Weekly, monthly, and seasonal team-building events.
- Fuel Your Day: Regular catered team lunches plus a kitchen fully stocked with snacks and beverages daily.
- Commuter Benefits
- Travel & Charging: Uber Business access, free on-site EV charging, and more.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
