People Operations Coordinator

Vireo Health • Denver, CO

4d • $27 - $29 • Hybrid

About The Position

The People Operations Coordinator provides essential administrative and operational support across the People & Culture department, with primary responsibility for onboarding administration and employee lifecycle processes. This role ensures accuracy and confidentiality in employee records, processes HRIS transactions, coordinates onboarding activities, and supports day-to-day People Operations functions. Serving as a first point of contact for routine employee inquiries, the People Operations Coordinator delivers responsive, professional service while maintaining compliance with established policies and procedures. By providing accurate administrative support and fostering a welcoming onboarding experience, this role helps deliver a consistent, people-first experience for employees.

Requirements

• 5+ years of professional AP/AR or accounting experience
• Attention to detail, organization, and accuracy is critical
• Ability to prioritize, work independently, and multi-task
• Efficient internal and external communication is critical
• Computer skills required include working knowledge of Microsoft Suite, especially Outlook and Excel
• Ability to stay calm and professional given high volume and tight deadlines
• Ability to obtain and maintain an active Marijuana Enforcement Division (MED) badge in the state of Colorado

Nice To Haves

• Bachelor’s degree preferred
• Cannabis industry knowledge is a plus
• Experience with Business Central or a similar accounting ERP system a plus
• Experience with AP routing/approval software

Responsibilities

• Administer the onboarding process from offer acceptance to first day, ensuring all tasks are completed on schedule and providing a welcoming experience for new hires
• Conduct and track I-9 verifications, monitor E-Verify compliance, and maintain documentation per federal and state requirements
• Coordinate onboarding logistics, including systems access (HRIS, payroll, benefits), account setup, badges, and new hire announcements
• Process employee lifecycle transactions, including hires, transfers, compensation changes, and promotions, by entering accurate information into the HRIS
• Maintain complete and accurate personnel records in compliance with retention requirements
• Manage the People & Culture inbox, serving as the first point of contact for responding to routine inquiries and directing more complex matters to the appropriate People & Culture team member
• Maintain digital employee files with accuracy, ensuring compliance with confidentiality requirements and audit readiness
• Provide administrative support for day-to-day People & Culture operations, including maintaining department records, processing documentation, and completing routine administrative tasks
• Support distribution of company policies and maintenance of employee acknowledgements in accordance with established procedures
• Help coordinate logistical support for culture-building activities (events, company lunches, recognition events) that reinforce company values
• Actively model company values in all interactions, serving as a culture ambassador and reinforcing a consistent, people-first workplace

Benefits

• competitive pay
• employee discounts

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level