People Operations Coordinator

TaxRise•Irvine, CA

4d•Onsite

About The Position

The People Operations Coordinator owns the day to day execution of core HR processes across the employee lifecycle. You'll manage new hire onboarding in Paylocity from offer acceptance through Day 1 readiness, coordinate system access with IT, and process employee changes while keeping HR data accurate and audit ready. You'll also serve as a first point of contact in the HR inbox, support leave of absence tracking, and manage offboarding from separation paperwork through equipment recovery. Along the way, you'll help identify and implement improvements to our HR processes and documentation. We're all about that in-person vibe—this role is 100% on-site!

Requirements

2+ years of HR or People Operations experience, ideally in a coordinator or generalist support capacity
Hands-on experience with HRIS systems (Paylocity strongly preferred)
Strong working knowledge of onboarding, offboarding, and employee lifecycle processes
Excellent organizational skills with the ability to manage multiple priorities and deadlines independently
Strong written and verbal communication skills
Discretion and sound judgment when handling confidential employee information
Proficiency in Microsoft Office Suite and/or Google Workspace

Nice To Haves

Experience supporting benefits administration or leave of absence processes
Working knowledge of California employment laws and compliance requirements
Experience with e-Verify and I-9 administration
HR certification or relevant coursework

Responsibilities

Own the new hire onboarding process end to end in Paylocity, from offer acceptance through Day 1 readiness
Coordinate system access setup with IT and track completion across all onboarding checklists
Serve as the primary point of contact for new hires during pre-boarding, answering questions and resolving issues in real time
Process Employee Change of Status Forms and own data accuracy across Paylocity
Audit employee files and HRIS records regularly to catch and correct discrepancies before they become compliance issues
Maintain compliance tracking for I-9s, background checks, and certification renewals, escalating gaps proactively
Manage the HR inbox as a first point of triage, resolving routine requests directly and routing complex issues to the HR Business Partner or Representative
Support leave of absence administration by tracking documentation and coordinating return to work logistics
Act as a liaison between employees, managers, and the broader People Operations team on day to day HR questions
Manage the offboarding process, including separation paperwork, system access removal, and equipment recovery
Conduct exit interviews and summarize themes for the People Operations team
Identify and help implement improvements to HR processes and documentation
Support People Operations projects and company events as needed