People Operations Coordinator

Ammortal Inc•Mars Hill, NC

5h•$52,000 - $60,000•Hybrid

About The Position

The Ammortal Chamber is a healing technology that combines multiple scientifically backed technologies for use in wellness clinics and homes. The company is experiencing strong growth and is looking for a People Operations Coordinator to manage the day-to-day functioning of their Mars Hill facility. This role is crucial for ensuring the workspace is organized, well-supplied, and running smoothly, allowing manufacturing, supply chain, and operations teams to focus on their core tasks. The position offers hands-on experience, leadership growth opportunities, and the chance to contribute to cutting-edge wellness technology. The ideal candidate will be proactive, highly organized, and adaptable to a fast-paced startup environment.

Requirements

2+ years of office management, facilities coordination, or administrative operations experience
Experience managing vendor relationships and service contracts
Strong organizational skills with a track record of managing multiple priorities simultaneously
Proficiency with basic office technology (email, spreadsheets, cloud file management)
Proactive problem-solving abilities
Organizational rigor and ability to manage systems and checklists
Clear and professional communication skills
Startup adaptability and willingness to wear multiple hats
Google Workspace (Gmail, Google Drive, Google Calendar, Google Sheets)
Basic spreadsheet skills for tracking budgets, inventory, and vendor contracts
Comfort with communication tools (Slack or similar)

Nice To Haves

Basic AI literacy: comfort using AI tools (e.g., ChatGPT, Claude) to draft communications, organize information, or streamline routine administrative tasks
Experience in a manufacturing, production, or warehouse environment
Familiarity with workplace safety standards (OSHA basics)
Experience supporting onboarding or new hire logistics
Experience working at a startup or high-growth company
Familiarity with the Asheville / Western North Carolina area
Notion (Ammortal's primary knowledge base and project management tool)

Responsibilities

Own the daily operation of the Mars Hill office, ensuring the workspace is clean, organized, safe, and fully functional.
Coordinate maintenance, repairs, and cleaning services, managing relationships with building management and vendors.
Manage procurement of office supplies, breakroom essentials, cleaning products, and general facility consumables.
Serve as the primary point of contact for facility-related vendors, including janitorial, HVAC, internet/telecom, and security services, managing contracts, schedules, and service quality.
Support onsite team logistics, including workspace setup, building access, and equipment for new hires.
Coordinate team lunches, meetings, and facility-related events.
Manage visitor access and guest coordination for partner and team visits.
Handle incoming and outgoing mail and packages for the office (non-production shipments) and coordinate with carriers for office-related deliveries.
Ensure the facility meets local health, safety, and fire code requirements, maintaining safety supplies and supporting compliance documentation.
Coordinate with leadership on workplace safety initiatives.
Provide general administrative support to the operations and leadership teams as needed.