People Operations Coordinator

Hireology•Chicago, IL

2d•Hybrid

About The Position

The People Operations Coordinator provides comprehensive People support across the employee lifecycle while serving as the operational backbone of our workplace experience. This role combines traditional People functions with hands-on management of office operations, vendor relationships, and employee engagement programs. This position serves as a trusted resource for employees and managers, ensuring both smooth People operations and an exceptional workplace environment. The ideal candidate thrives in a dynamic, multifaceted role and is passionate about creating positive employee experiences through both people programs and operational excellence.

Requirements

Comprehensive People support across the employee lifecycle
Operational backbone of workplace experience
Hands-on management of office operations, vendor relationships, and employee engagement programs
Trusted resource for employees and managers
Dynamic, multifaceted role
Passionate about creating positive employee experiences
Proficiency in HRIS systems
Experience with budget management
Knowledge of OSHA and workplace safety regulations
Excellent communication and interpersonal skills
Strong organizational and project management abilities
Ability to work independently and as part of a team

Nice To Haves

Experience in a People Operations role
Experience with event planning
Familiarity with diversity, equity, and inclusion initiatives
Experience with internal communications

Responsibilities

Oversee daily office operations including vendor management, supplies, equipment, and facilities maintenance
Serve as primary point of contact for building management, landlord, and service providers
Coordinate office repairs, maintenance requests, and facility improvements
Manage office supply inventory and ordering systems
Ensure office spaces are clean, organized, and functional
Coordinate workspace assignments
Design and execute programs that enhance employee well-being, engagement, and productivity
Plan and coordinate company events, including team building activities, celebrations, lunch & learns, and social gatherings
Manage office amenities (kitchen, break rooms, wellness spaces) and employee perks
Create a welcoming, inclusive office environment that reflects the company culture and values
Coordinate employee recognition programs and milestone celebrations
Support hybrid work arrangements and ensure an equitable experience for remote and in-office employees
Manage relationships with office vendors, including cleaning services, catering, office supplies, and maintenance
Track and manage the office operations budget
Process invoices and expense reconciliation for workplace-related costs
Research and recommend new vendors or services to improve workplace experience
Maintain office safety protocols and emergency procedures
Coordinate building evacuations, drills, and safety training
Ensure compliance with OSHA and workplace safety regulations
Manage first aid supplies and incident reporting
Maintain HRIS accuracy and generate reports as needed
Assist with employee handbook updates and policy documentation
Coordinate background checks, I-9 verification, and employment verifications
Support HR metrics tracking and reporting
Support employee surveys and analyze feedback for actionable insights
Contribute to diversity, equity, and inclusion initiatives
Help coordinate training programs and professional development opportunities
Support internal communications related to HR and workplace initiatives
Serve as culture champion and employee advocate
Support office moves, renovations, or space planning initiatives
Participate in HR and operations projects as assigned
Identify opportunities to streamline processes and improve efficiency
Assist with technology rollouts and workplace tool implementations