People Operations Associate

Oklo•Santa Clara, CA

1d•$85,000 - $105,000•Remote

About The Position

Oklo is seeking a People Operations Associate to help support and scale the foundation of our People function. This role is ideal for someone who has developed an early HR career foundation and is ready to expand their impact by contributing to a broader range of people related functions. The ideal candidate is Workday HRIS fluent and understands how to leverage the tool to drive company growth, can pick up new skills quickly, and lean into the multi-faceted aspects of this role.

Requirements

Bachelor's degree in Human Resources, Business Administration, or related field
2+ years of HR, People Operations, HR Coordinator, HR Associate, or related experience
Demonstrated hands-on experience using Workday as a primary HRIS.
Experience creating reports, auditing employee data, and supporting HR transactions within Workday.
Strong understanding of HR data management, reporting, and system governance.
Ability to navigate Workday independently with minimal training.
Passionate about clean energy
Passionate about making advanced fission a reality
Willing and able to learn quickly
Knowledgeable about Workday HRIS
Eager to work on a dynamic team, receive constructive feedback, and grow with us
Willing to think differently and do things in new ways
Comfortable in a fast-paced, highly iterative startup environment
Excited to think creatively, critically, and reflectively about the problems they are solving, while not leaning only on what has been done before
Willing to propose novel and creative solutions to technical problems
An excellent writer who can write in modern active voice, so make your cover letter compelling and write it well!
Able to communicate technical content and results verbally
A startup person: You aren't driven by titles or hierarchy, and prefer efficiency to excess process. You don't need or expect to have a lot of guidance but you enjoy working in a fast-paced team. If you prefer the culture and feel of a large organization, that is great, but you likely won’t enjoy working with us! There is plenty of important work and plenty of good opportunities with organizations like that.
Motivated: You are self-motivated. You bring an enthusiasm to the team, and imbue a sense of passion that goes beyond clocking in and clocking out. This isn’t about a fake or arbitrary “pieces of flair” mentality or lack of work-life balance! It is about being a part of the vision and feeling a part of reaching team goals.
A team-player: Oklo genuinely is a team. We aren’t about taking credit for ourselves, and we aren’t about pushing blame to others. We do incredible things because we work as a team.
An excellent communicator: We need a person who is not only technically competent but also a clear and upbeat communicator.
Creative: Being creative means that when things fall outside clear scopes or processes or problems arise without clear solutions, you are able to identify it as well as invent ways to solve a problem or fill a need without micromanagement. The successful person in this job will not only be creative, but also enjoy being creative and solving open-ended problems which may change day-by-day.
Detail-oriented: This focus is a big part of excellence, consistency, and quality. Excellent grammar and spelling matter for both good communication as well as the image of the company that we put forward.

Nice To Haves

SHRM-CP or PHR certification (can be in progress)
Experience supporting multi-state employee populations
Experience in a technology, engineering, manufacturing, or high-growth startup environment
Greenhouse or similar ATS experience
Experience supporting benefits administration and employee relations processes
Experience creating dashboards and workforce analytics reports

Responsibilities

Support day-to-day Workday administration, including employee transactions, organizational changes, data updates, and routine system maintenance
Maintain accurate employee and organizational data in Workday through regular audits, data validation, and issue resolution
Support Workday configuration, business process improvements, enhancements, integrations, and semiannual releases, including testing changes, documenting results, and identifying issues
Create and maintain Workday reports, dashboards, and analytics used by People Operations and leaders across the company
Troubleshoot routine Workday questions and transaction issues, escalating more complex configuration or technical issues as appropriate
Maintain Workday process documentation, job aids, and internal guidance to support consistent system use
Identify opportunities to streamline and automate People processes through Workday while improving system adoption, data quality, and reporting capabilities
Maintain accurate employee records and ensure data integrity across HR systems
Provide administrative support to the talent team by maintaining headcount tracking and scheduling
Serve as a point of contact for employee questions regarding HR programs, policies, and processes
Support organizational changes, transfers, and employee data updates
Assist with policy administration and employee communications
Support compliance with federal, multi-state, and local employment laws and regulations
Co-manage I-9 administration, employee documentation, and audit readiness activities
Assist with leave administration, accommodations processes, and other compliance-related workflows
Monitor regulatory changes and help update policies and procedures accordingly
Partner with People leadership on compliance initiatives and process improvements
Develop and maintain recurring People metrics and dashboards
Analyze workforce trends related to headcount, turnover, recruiting, compensation, and employee engagement
Create ad hoc reports and presentations for leadership
Leverage Excel and reporting tools to provide actionable workforce insights
Identify opportunities to improve reporting efficiency and data accuracy
Support benefits administration and employee enrollment processes
Assist with annual open enrollment and employee education efforts
Help coordinate employee programs, engagement initiatives, and People team projects
Support performance management and talent development processes as needed