People Operations Assistant (Human Resources)

Ascentec Engineering • Tualatin, OR

17h • Onsite

About The Position

Ascentec Engineering is seeking a highly motivated People Operations Assistant eager to gain real-world experience in office administration, events, and executive support. This role offers hands-on experience in a fast-paced environment while contributing meaningfully to our People & Culture team, leadership team, and company-wide operations. This is a fantastic opportunity for someone looking to get their "foot in the door" for an HR career! This position is on site (not remote/not hybrid) and not eligible for Visa sponsorship or transfer of Visa sponsorship.

Requirements

• Friendly, professional, and comfortable interacting with visitors and employees.
• Organized and detail-oriented with strong follow-through.
• Willing to learn and take initiative.
• Able to manage multiple tasks and maintain confidentiality.
• Excellent customer service and written and verbal communication skills.
• Ability to work independently and as part of a team.
• Valid driver’s license and access to reliable transportation.
• Proficient in Microsoft Office.
• Applicant must be able to pass a drug screen and criminal background check prior to employment.
• To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.

Nice To Haves

• Associate's degree or Bachelor's degree highly preferred or commensurate job experience.

Responsibilities

• Support a wide range of administrative, People & Culture (HR), and operational activities that contribute to efficient office management and employee engagement.
• Assist with planning and coordinating company events, including parties, sales meetings, and strategic retreats. Support event logistics and day-of execution to help create memorable, engaging experiences.
• Greet and assist visitors, job candidates, and vendors, ensuring a warm and professional first impression. Manage incoming calls and mail with courtesy and efficiency.
• Track, organize, and distribute recognition program items. Maintain inventory and logs to ensure everything stays up to date.
• Maintain office supply inventory and ensure common areas stay organized. Assist the President and leadership team with administrative tasks and small projects.
• Support travel arrangements for employees and candidates.
• Help prepare and send company mailings such as holiday cards, thank-you notes, and employee anniversary recognitions.
• Assist with scheduling meetings and interviews, ensuring smooth coordination across calendars and conference rooms.
• Prepare training materials and orientation packets for new employees. Support HR and executive leadership with special short-term projects and occasional errands.
• Demonstrates Ascentec core values: Customer Focus, Employee Growth, Trust and Integrity, Operational Excellence, and Acts Like an Owner.
• Maintains regular, predictable attendance.
• Performs other duties as assigned.

Benefits

• Medical/Dental/Vision insurance
• Immediate 100% vesting Safe Harbor 401(k) retirement saving plan with matching contributions offered
• Paid Holidays & PTO
• Short-term & long-term disability coverage
• Educational aid program available
• Purchase discounts, membership discounts, and many other incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees