People & Office Operations Coordinator

Laminar • Somerville, MA

5d • Onsite

About The Position

As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow — from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint. You'll work closely with the CEO, CTO, Ops team and cross-functionally with Finance, IT, and Hardware to keep core processes moving.

Requirements

• 2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast-paced small company.
• Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work.
• Strong judgment and discretion when handling confidential employee information.
• Excellent written and verbal communication skills.
• Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors.
• Can physically lift up to 30lbs.

Nice To Haves

• Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required.
• Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role.

Responsibilities

• Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
• Own new-hire onboarding logistics — account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience.
• Representing Laminar at career fairs and events
• Support the offboarding process for departing employees, including checklists, equipment return, and access removal.
• Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors.
• Help plan company culture initiatives and team events.
• Pointing employees to employee resources such as Benefits offerings, Employee Handbook, and more.
• Keep the office stocked and running — restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues
• Manage keycard/fob access.
• Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidying the space, and greet and direct visitors.
• Order and manage office essentials — snacks, supplies, and branded materials
• Track membership and facility renewals.
• Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
• Help plan and order for team lunches, all-hands meetings, and company gatherings.
• Support light IT-adjacent tasks like setting up a new hires desk and maintaining a rough equipment inventory.
• Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests.
• Submit expense reports for office purchases and process invoices from facilities vendors.
• Help maintain accurate vendor and purchasing records in coordination with Finance.
• Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination.
• Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams.
• Manage office setup at the new or expanded space — furniture, supplies, signage, and vendor management.
• Serve as an on-site point of contact for space-planning updates throughout the transition.

Benefits

• Direct impact on product and culture.
• Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more.
• 401k plan with employer matching
• Equity
• Competitive salary and bonus opportunities.
• Dynamic and inclusive work environment.
• Opportunities for growth and professional development.
• Access to Greentown Labs' extensive network of cleantech startups.
• Laminar pays 100% of the individual health insurance premium for HMO medical, vision, and dental
• flexible PTO
• a $90/month transportation benefit
• a $65/month health and wellness benefit
• FSA
• 12 company-paid holidays
• employer-matching 401(k)
• Greentown Labs membership
• A conference and learning budget

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed