People & Culture Coordinator
About The Position
The People & Culture (P&C) team is currently recruiting for People & Culture Coordinator. Each role has varied schedules and responsibilities – please indicate your position preference in your cover letter. This position will require primarily work during weekdays during core business hours. Due to the nature of the departments this position supports, occasional weekend and evening work may be required, though infrequent. This role will support all four LA Phil venues but will primarily be based on-site at Walt Disney Concert Hall. The P&C Coordinator, reporting to the Sr. P&C Business Partner, supports all hiring, onboarding, offboarding, and compliance activity for the assigned departments.
Requirements
- Minimum 1-3 years of People & Culture/HR experience required
- Ability to flex working hours between 20 – 40, primarily in person, as required by assignments
- Must be available to work nights and weekends on-site during the Hollywood Bowl and The Ford season (P&C Coordinator #1, occasionally P&C Coordinator #2 and #3)
- Experience with Dayforce, Monday.com, and Slack a plus; with an emphasis on attention to detail to ensure employee records are correct
- Computer literacy and proficiency with Microsoft365, external job posting sites, and internet-based research and reporting, etc.)
- Ability to build and maintain strong relationships
- Excellent verbal and written communication skills
- Excellent attention to detail, time management, and organizational skills
- Demonstrated proactive self-starter and ability to execute projects
- Ability to manage multiple projects at the same time
- Demonstrated ability to represent the Association and its employee policies in a professional manner
- Dedication and commitment to engage in and promote equity, diversity, and inclusion within the staff, vendors, and within interactions with the surrounding community is a must
Nice To Haves
- Spanish speaking fluency highly preferred
Responsibilities
- Update and maintain current job descriptions in P&C folder
- Post jobs in HRIS and other external websites
- Assist with candidate screening
- Initiate and track background checks and draft pre-adverse/adverse action letters if necessary
- Draft and process offer letters and onboarding documents to new/re-hires
- Coordinate/assist with seasonal on-site paperwork sessions and non-seasonal onboarding sessions
- Coordinate and track the mandatory Form I-9 completion, anti-harassment and workplace violence trainings for all employees and supervisors in an accurate and timely manner
- Track the completion of arbitration agreements and work permits for minors (currently using Monday.com)
- Coordinate IT onboarding and offboarding where necessary
- Assist in issuing last day documents to employees as required by law and the collection of LA Phil assets
- Process accurate data entry to maintain employee records including but not limited to employee status, compensation, benefits, personal information, etc.
- Conduct on-site preliminary intake conversations for employee relations and workers compensation incident reports, especially during the Hollywood Bowl and The Ford season
- Report incidents to the workers comp insurance carrier as needed in collaboration with the Benefits Manager
- Assist the P&C team on required information for Affordable Care Act (ACA) compliance
- Support employees in accessing and navigating the HRIS system
- Assist in the annual updating of compliance posters at various locations
- Update EEO information in HRIS for required reporting
- Research various P&C topics, execute various projects and pull reports as assigned by the P&C team
- Desire to remain and grow in this role as part-time employee for at least 18 months
- Other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
