People & Culture Coordinator

PSD • London, ON

23h • CA$55,000 - CA$65,000 • Hybrid

About The Position

Our team thrives on collaboration, innovation, and making a difference. As we continue to grow, we’re looking for a People & Culture Coordinator to fill an existing vacancy and join our People & Culture Department in a hybrid role - working in office at our downtown London Office will be required every Thursday. If you’re passionate about technology, problem-solving, and helping businesses maximize their potential, we want you to be a part of our team!

Compensation Range: 55-65K

Reporting to the People & Culture Manager, the People & Culture Coordinator plays a key role in supporting day-to-day People & Culture operations across the organization. This role is ideal for someone who enjoys working with people, processes, and data accuracy, and thrives in a fast-paced, collaborative environment.
The Coordinator will support a variety of HR functions including orientation and onboarding, payroll processing, employee records management, health & safety administration, and general HR coordination. The successful candidate is highly organized, detail-oriented, customer-focused, and passionate about creating a positive employee experience while ensuring operational excellence and compliance

Requirements

• Post secondary degree or diploma in Human Resources.
• 1-2 years of work experience in a direct Human Resources role
• Exposure to payroll environments in Canada and/or the U.S.
• Working knowledge of HR practices, employment standards, and payroll processes.
• Strong attention to detail with the ability to manage and verify data accurately.
• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Strong communication and interpersonal skills, with a service-oriented mindset.
• High level of discretion and ability to manage confidential information.
• Ability to analyse and present information in such a way that it is understood by everyone within the organization.

Nice To Haves

• Experience with HRIS and payroll systems is considered an asset.
• CHRP designation or working toward designation is considered an asset.
• Experience with full cycle recruitment an asset
• Experience using ADP and Payworks is an asset.

Responsibilities

• Serve as a first point of contact for employee questions related to HR programs, policies, benefits, and procedures.
• Support day-to-day People & Culture operations and administrative activities.
• Prepare HR documents including employment letters, onboarding packages, policy acknowledgements, and employment changes.
• Assist in coordinating employee lifecycle activities including new hires, transfers, promotions, leaves, and offboarding.
• Maintain confidentiality and professionalism when handling sensitive employee information.
• Develop human resources solutions by collecting and analyzing information; recommending courses of action
• Complies with Canadian & USA legal requirements by studying existing and new legislation while anticipating legislation
• Coordinate and facilitate new hire onboarding and orientation processes.
• Prepare onboarding schedules, system access requests, and required documentation.
• Partner with hiring managers to ensure a smooth and engaging onboarding experience.
• Track completion of onboarding tasks, training, and probationary milestones.
• Support recruitment activities as needed
• Accurately process and manage payroll for all employees, ensuring compliance with relevant laws and regulations.
• Both Canadian & USA payroll administration
• Maintain payroll-related records including employee changes, time-off tracking, and benefit deductions.
• Assist with benefits and RRSP administration including enrollments, changes, and employee inquiries.
• Maintain payroll records, and resolve any payroll-related discrepancies or issues
• Prepare HR and payroll-related reports, supporting internal tracking and reporting requirements, as well as supporting data for finance & accounting reporting requirements.
• Maintain accurate employee records and HRIS data with a high level of attention to detail.
• Conduct regular audits to ensure data integrity and compliance with internal policies and legal requirements.
• Generate HR reports, metrics, and analytics as required.
• Support continuous improvement of HR processes and systems.
• Maintain the administration and coordination of the company’s health & safety program.
• Maintain health & safety records, training logs, and incident documentation.
• Coordinate required safety training and support workplace compliance initiatives.
• Support investigations, reporting, and follow-up related to workplace incidents when required.
• Support employee engagement initiatives, events, wellness activities, and recognition programs.
• Help foster a positive, inclusive, and employee-focused workplace culture.
• Contribute ideas to improve employee experience, communication, and HR processes.
• Participate and organize employee community initiatives, including assisting social and outreach initiatives.
• Other duties as required.

Benefits

• Competitive Compensation: We offer competitive salaries that recognize your skills and experience
• Wellness Coverage: Enjoy a comprehensive health and wellness benefits package that keeps you and your family secure and healthy
• Flexible Working: Work where you thrive! Enjoy remote work flexibility (specific regional options apply) while staying connected to our supportive team
• Work-Life Balance: Benefit from Flex Hours to manage your personal life and Paid Time Off (PTO) so you can fully recharge
• Unwind Early: Say hello to summer with our popular Summer Fridays—shorter work weeks to help you kick-start the weekend
• Culture & Community: Participate in fun social events (both virtual and in-person) and contribute to charity initiatives as part of our community focus
• Career Growth: Our Career Framework provides clear, structured paths for growth and ongoing learning, ensuring you reach your professional goals

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree