� People & Culture Coordinator (Full-Time)

Frost Science • Miami, FL

18h • Onsite

About The Position

The People & Culture Coordinator supports the Museum’s human resources programs with an emphasis on recruitment, onboarding, records management, training, employee engagement initiatives and events, and internal communications. This role serves as a key liaison between the People & Culture Department, hiring managers, candidates, volunteers, and employees, fostering a positive and inclusive work environment.

Requirements

• A minimum of two years of relevant experience is required.
• An equivalent combination of education and experience may be considered.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong Microsoft Office skills required, with proficiency in Excel.
• Enthusiastic and forward-thinking, with a strong work ethic, initiative, and the ability to manage multiple priorities.
• Strong written and verbal communication skills, with a high level of attention to detail.
• Strong interpersonal skills and the ability to work collaboratively as part of a team.
• Demonstrated commitment to fostering a positive, respectful, and inclusive workplace.

Nice To Haves

• Bachelor’s degree in human resources, business administration, or a related field preferred.
• Experience with applicant tracking systems, human resources information systems, or other HR technology preferred.

Responsibilities

• Manages recruitment administration for Museum positions in partnership with hiring managers, including confirming position approvals, selecting appropriate recruitment sources, advertising openings, screening candidates against position requirements, and maintaining accurate information in the Museum’s applicant tracking system (ATS).
• Prepares and extends offers for non-exempt positions.
• Coordinates required pre-employment screenings, including background checks, drug screenings, and position-specific credit checks.
• Administers DCF Level 2 background screenings and fingerprinting for applicable employees and volunteers.
• Partners with the IT Department to arrange appropriate system access and equipment for new hires and with the Security Department to ensure access badges are prepared and available for new employees and volunteers.
• Processes Form I-9 documentation for new hires in accordance with applicable requirements.
• Supports recruitment efforts through job boards, community partnerships, and local organizations.
• Independently manages the onboarding process for all new employees, establishes onboarding timelines, confirms completion of required documentation and clearances, resolves routine onboarding issues, and coordinates with hiring managers and other departments to ensure employees are prepared for their first day.
• Administers employee parking and public transit arrangements, including enrollments, changes, and coordination with applicable vendors.
• Facilitates the onboarding of all Museum volunteers in partnership with the designated volunteer coordinator within each department, ensuring all required documentation and clearances are completed before service begins.
• Maintains current workplace notices, People & Culture forms, and employee communications on staff bulletin boards and the Museum’s online community page.
• Manages the inventory and distribution of employee uniforms, name badges, and People & Culture supplies, including monitoring stock levels and coordinating timely orders and replenishment.
• Schedules and organizes Museum-provided CPR certification courses and other required training.
• Creates and distributes the monthly People & Culture newsletter and develops posters and other materials to communicate internal events, programs, and departmental updates.
• Organizes training sessions, meetings, employee engagement activities, and special events, including room preparation, materials, catering orders, and vendor arrangements.
• Creates, maintains, and audits electronic personnel files and other People & Culture records to ensure documents are complete, accurate, confidential, and filed appropriately.
• Supports employee offboarding and separation documentation.
• Leads employee recognition programs such as Employee of the Month.
• Provides administrative and operational support to the People & Culture Department and proactively anticipates department needs.
• Performs other duties as assigned.

Benefits

• Background clearance
• Drug screening as part of the Drug-Free Workplace Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level