People & Culture Coordinator

Friends of the High Line•New York, NY

5d•$0 - $31•Onsite

About The Position

The People & Culture Coordinator provides essential administrative, recruiting, onboarding and offboarding, employee-lifecycle, and program support to the People & Culture team. Reporting to the Senior Manager, People & Culture, the Coordinator supports recruiting, onboarding and offboarding, employee communications, learning and development, engagement initiatives, career-development programs, HR documentation, reporting, and other day-to-day P&C activities. The Coordinator serves as an accessible first point of contact for routine employee needs and works closely with colleagues across People & Culture to help ensure employees and managers receive responsive, accurate, and employee-centered support. This role is designed as a developmental opportunity. As the Coordinator builds knowledge, judgment, and HR capabilities, the position will progressively take on greater independent responsibility, creating a potential career path into a People & Culture Generalist role.

Requirements

Bachelor’s degree or equivalent combination of education and relevant professional experience.
At least 2 years of HR, recruiting, administrative, employee-services, or related experience preferred.
Strong organizational skills and exceptional attention to detail.
Strong written and verbal communication skills.
Ability to manage multiple priorities and deadlines.
Strong customer-service orientation and interest in supporting employees.
Ability to handle sensitive information with discretion and confidentiality.
Comfort learning HR technology and maintaining accurate records and data.
Demonstrated commitment to diversity, equity, inclusion, accessibility, and creating a positive employee experience.
Strong interest in developing a career in Human Resources/People & Culture.

Responsibilities

Coordinate job postings and maintain recruiting records and trackers.
Schedule interviews and manage candidate communications.
Conduct initial phone screenings with candidates for assigned positions and share relevant feedback with hiring managers and the P&C team.
Coordinate interviews and maintain regular communication with candidates and hiring managers throughout the recruiting process.
Manage recruiting for assigned positions, including developing and posting job advertisements, sourcing and reviewing candidates, conducting initial interviews, and advancing qualified candidates through the selection process.
Coordinate background checks, references, offer documentation, and other pre-employment activities.
Support recruiting events, candidate sourcing, and talent-pipeline initiatives.
Help ensure candidates receive a responsive and positive experience throughout the hiring process.
Coordinate new-hire orientation and onboarding schedules, including schedules, communications, documentation, and follow-up with hiring managers and P&C colleagues.
Track onboarding requirements and completion.
Coordinate routine offboarding activities, documentation, checklists, and return-of-property processes.
Support exit-feedback administration and recordkeeping.
Serve as an accessible first point of contact for routine employee questions and direct more complex matters to the appropriate P&C team member.
Maintain employee records, personnel files, HRIS information, forms, templates, trackers, calendars, and P&C documentation.
Perform authorized HRIS transactions and support data accuracy.
Prepare routine employment letters, verifications, reports, and employee communications.
Support invoices, vendors, scheduling, and administrative workflows.
Coordinate training and development programs, including scheduling, communications, materials, attendance, and follow-up.
Support employee engagement, recognition, culture, DEIA, accessibility, and employee-experience initiatives.
Assist with employee surveys, focus groups, listening activities, and related communications.
Maintain participation data and program materials.
Support career-development, mentoring, and other employee-development programs.
Partner with appropriate P&C team members to support benefits, payroll, leave, retirement, and other employee-service processes.
Help employees navigate routine questions and connect them with the appropriate subject-matter expert when needed.
Support employee communications, enrollment materials, records, and documentation.
Maintain strict confidentiality regarding employee information and P&C matters.
Progressively develop capabilities that could position them for advancement into a People & Culture Generalist role.
Managing increasingly complex recruiting searches and taking greater responsibility for advising hiring managers throughout the recruitment process.
Independently managing routine onboarding and offboarding processes.
Responding to a broader range of routine P&C policy and process questions.
Supporting managers on routine HR processes.
Leading defined components of employee learning, engagement, career-development, and employee-experience programs.
Supporting lower-complexity employee-relations matters with appropriate guidance.
Participating in increasingly complex employee-lifecycle and P&C projects.
Developing stronger working knowledge of HR policies, employment practices, and applicable laws.

Benefits

Medical, dental, and vision insurance
20 Vacation days, 7 sick days, and 10 paid holidays with 2 floating holidays (prorated based on start date).
Paid primary and secondary caregiver leave
Supplemental short-term disability insurance and paid life insurance
Winter Fridays
Commuter benefits
Flexible Spending Accounts
Contribution in a 403(b) retirement plan
Employee Assistance Program
Growth and Development career opportunities
Discounted Citi Bike Membership
Discounts with vendors on the High Line & around the Meatpacking neighborhood
Free entrance to Whitney Museum