People Coordinator & Office Operations Associate (part-time)

Bluevine•Jersey City, NJ

12d•Hybrid

About The Position

Bluevine is seeking a detail-oriented and service-driven People Coordinator & Office Operations Associate to support their Jersey City office. This part-time role, working 3 days per week onsite, is crucial for delivering a seamless and engaging workplace experience and managing administrative and facilities-related needs. The ideal candidate will be a go-to person who thrives on organization and ensures the smooth operation of the workplace. The role involves supporting facilities, enhancing workplace experience, coordinating HR tasks, and providing administrative support.

Requirements

1–2 years of experience in an HR, administrative, or workplace coordination role preferred
Strong organizational skills and attention to detail
Excellent interpersonal and customer service skills
Professional, polished presence with a strong service mindset
Comfortable serving as a welcoming and helpful face of the company for employees, candidates, vendors, and guests
Comfortable working in a hybrid workplace with a minimum of two days on-site and managing physical workspace needs
Proficient with basic office software such as g-suite (gmail, calendar, drive, docs)
Demonstrated ability to handle confidential information with professionalism

Nice To Haves

Course work in Human Resources a plus

Responsibilities

Act as the on-site point of contact for general office upkeep and coordination of day-to-day facilities needs.
Order snacks and beverages for the office and for on-site events.
Coordinate with ZeroCater vendor to manage weekly in-office meals, including adjusting headcount as necessary.
Help ensure the physical office space is welcoming, functional, and aligned with our workplace experience standards.
Curate and manage an engaging, inclusive, and productive office environment that supports employee well-being and collaboration.
Lead initiatives that enhance the in-office experience, including space planning, onsite events, and amenities that align with company culture and values.
Manage end-to-end visitor coordination, including monitoring the system for upcoming visitor arrivals, sending visitor guides, registering guests with the building, and issuing access cards.
Welcome and orient new hires during local HR onboarding sessions including completing their I-9 documentations.
Respond to routine employee HR and policy questions.
Lead the coordination of bi-annual employee volunteering initiatives.
Provide administrative support in the reservation and preparation of conference rooms for internal and external guests.
Process incoming and outgoing mail, including sorting, distributing, scanning, and filing documents appropriately.
Scan, upload, and maintain electronic records of mailed correspondence and documentation in company systems.
Coordinate mail handling and shipping activities with internal teams and external vendors or carriers.
Ensure timely routing of sensitive or confidential mail to appropriate recipients while maintaining confidentiality standards.
Perform additional administrative and operational duties as assigned to support team and business needs.

Benefits

Excellent health coverage and life insurance benefits
401K with an immediate 3% company match
PTO, Company Holidays, and Flexible Holidays
Company-sponsored Mental Health Benefits, including 1:1 therapy
Over $1,000 each year to spend on your personal wellness
Monthly WFH stipends totaling over $1,000 annually
Generous, paid parental leave covering up to 20 weeks of leave for birthing parents and up to 12 weeks of leave for all other parents
Access to financial coaches and education sessions
Weekly catered lunches and fully stocked kitchen pantries
Community-based volunteering opportunities