Office & People Operations Coordinator

Contoro Inc.•Austin, TX

10d•Onsite

About The Position

Contoro Robotics is seeking an Office & People Operations Coordinator to manage daily office operations and oversee the employee experience from initial contact through their departure. This role is crucial for maintaining a functional and organized workplace, handling everything from facilities management to sensitive HR tasks. It's an in-person position ideal for a proactive and organized individual who can manage diverse responsibilities. As Contoro is a rapidly growing company, this role offers significant career development opportunities for motivated individuals.

Requirements

High school diploma required
Experience as an office manager, administrative assistant, HR coordinator, or in a related role
Proficiency in MS Office (Word, Excel, PowerPoint)
Excellent time management, organization, and prioritization skills
Excellent written and verbal communication skills
Sound judgment and discretion handling confidential employee information
Available onsite Monday through Friday, 8:00 AM – 4:00 PM

Nice To Haves

Bachelor's degree preferred
Experience with an HRIS (Rippling or similar) and an applicant tracking system (Ashby or similar)
Experience with spend management or recognition platforms (Ramp, Nectar, or similar)
Experience with Atlassian tools (Confluence, SharePoint)
Prior HR or recruiting coordination experience at a startup or high-growth company
Bilingual in Korean, Spanish, or Chinese

Responsibilities

Run day-to-day office operations and keep the workplace organized and functional
Own vendor and building-management relationships, facility repairs, and office maintenance
Manage supplies, equipment, snacks, mail, and deliveries; support procurement as needed
Greet visitors and coordinate company events, lunches, and team activities
Own onboarding from offer acceptance through day one in our HR system
Set up system access, workspaces, and equipment; run office tours and orientation
Complete employment eligibility verification and maintain accurate employee records
Coordinate offboarding, including documentation, access, and equipment return
Coordinate interviews, phone screens, and candidate communication in our applicant tracking system
Keep candidates, hiring managers, and interviewers aligned throughout the process
Support offer letters and pre-employment documentation
Answer employee questions on policies, benefits, payroll, and HR processes
Support benefits enrollment and keep HR policies and handbooks current
Manage correspondence, company records, and internal communications
Provide administrative support to the CEO and broader team, and assist with special projects