People and Culture Coordinator

Artiva Biotherapeutics•San Diego, CA

2d•Onsite

About The Position

Artiva is a clinical-stage biotechnology company focused on developing natural killer (NK) cell-based therapies for autoimmune diseases. The People and Culture Coordinator will support the growing team by managing day-to-day P&C operations, including onboarding, offboarding, employee data management, interview coordination, HR systems administration, and general employee support. This role will also collaborate with the Executive Assistant/Admin team on office coordination, employee events, and other operational tasks in a fast-paced, high-growth environment.

Requirements

2-3+ years of HR, recruiting coordination, administrative, or operations experience
Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Strong written and verbal communication skills
Comfortable handling confidential and sensitive information
Proficiency with Microsoft Office Suite and HR systems

Nice To Haves

Experience with ADP, BambooHR, Culture Amp, or similar HR platforms is a plus
Biotechnology, healthcare, or startup experience is a plus
Highly dependable and responsive
Process-oriented with a continuous improvement mindset
Collaborative and service-focused
Comfortable working both independently and cross-functionally
Positive attitude with willingness to jump in where needed
Flexibility to work on site

Responsibilities

Support daily P&C administrative operations and employee requests.
Maintain employee records and ensure data accuracy across systems.
Assist with processing personnel changes including promotions, transfers, title changes, compensation updates, and manager changes.
Help maintain HR documentation, templates, and organizational records.
Support compliance-related tracking and employee personnel files maintenance.
Coordinate onboarding logistics for new hires including systems setup, documentation, orientation scheduling, and communication with cross-functional teams.
Partner with IT, hiring managers, and facilities to ensure a smooth onboarding experience.
Coordinate offboarding activities including notifications, equipment returns, system access tracking, and exit documentation audits.
Assist with interview scheduling and candidate coordination.
Support interview logistics, interview panel communication, and feedback collection.
Maintain recruiting trackers and support hiring workflow administration.
Partner with candidates, recruiters and hiring managers to ensure a positive candidate experience.
Support HR systems administration including ADP, BambooHR, and other HR tools.
Assist with reporting, data tracking, and dashboard preparation.
Help maintain organizational charts, employee directories, and headcount trackers.
Assist with employee engagement initiatives, recognition programs, learning activities, and company events.
Support performance review and goal-setting cycle administration.
Help coordinate training sessions, meetings, and internal communications.
Partner with the Executive Assistant/Admin team to support operational and office-related needs.
Assist with office operations by coordinating team lunches and all-staff company meetings, welcoming visitors, conference room logistics, mail distribution, and other administrative requests as needed.