People and Culture Coordinator

Wood's Homes•Calgary, AB

1d•Hybrid

About The Position

We're a not-for-profit mental health centre based in Calgary, with locations across Alberta. Our mission is to build good mental health and well-being so everyone can thrive in their community. We're looking for a People & Culture Coordinator to join our team on a 1 year contract with possibility of extension. Reporting to the People and Culture Manager, the People and Culture Coordinator assists with facilitating People and Culture processes across the organization. This position is responsible for the timely and accurate attention to administrative matters and the coordination of various initiatives.

Requirements

Bachelor’s degree in Human Resources; or equivalent combination of education and experience.
Minimum two (2) years’ experience in a Human Resources role.

Nice To Haves

Initiative
Critical Thinking
Systems Thinking
Attention to Detail
Proactivity
Multitasking
Problem Solving
Relational Intelligence
Collaboration and Communication
Personal Agility

Responsibilities

First point of contact for employees and other internal stakeholders; responds to inquiries related to HR processes and procedures, and triages as appropriate
Liaise and collaborates with HR Generalist, Learning and Development Coordinator and Trainers, to ensure seamless functioning of recruitment and training processes
Ensures interdepartmental collaboration with Payroll, Finance, and Information Technology Departments as it relates to People and Culture processes
Ensures timely and effective communication and follow up with employees and leaders when engaging in various processes
Maintains optimal function of the HRIS specific to employee profiles; manages permissions and access, for HRIS users; creates and maintains job assignments and paygrades; completes data entry and ad-hoc system requests as needed
Maintains Docusign platform; assists People and Culture Generalist with the upkeep and maintenance of templates and documentation
Maintains People and Culture SharePoint site including aesthetic configuration and upkeep of information and documentation
Oversees the creation and maintenance of employee files and records in accordance with record keeping policies
Responsible for drafting and sending offer letters pertaining to internal mobility; ensures accurate and timely submission of paperwork to Payroll and Information Technology
Assist with new hire employee and student onboarding process ensuring receipt of documentation and tracking
Assists with the performance review process including receipt and tracking of documentation, ensuring compliance with conditions of employment and required training, and processing of annual increases
Compiles or assists with the acquisition of system reports
Oversees employee initiatives including technology incentive and employee referral programs
Acts as a backup for Learning & Development Coordinator
Provides administrative coverage for People and Culture Generalist
Ensures quality improvement and maintenance of People and Culture documentation
Completes other tasks and projects as assigned
Reports workplace hazards, unsafe or unhealthy conditions, or incidents (including near misses, injuries, or equipment damage) to their direct supervisor
Completes all required health and safety training