Experienced Full Time Pediatric Office Manager

Advocare•Hamilton, NJ

17h•Onsite

About The Position

Advocare Quakerbridge Pediatrics is a fast-paced, high-standard outpatient pediatric practice seeking a full-time, on-site Practice Manager. Because we are partnered with the Advocare physician network—which handles our payroll, high-level HR, and major revenue cycle management—this role is entirely focused on driving local clinical operations. We are looking for a proactive leader to manage daily patient flow, lead our clinical support staff, and ensure our practice runs with = efficiency.

Requirements

Minimum 3–5 years of proven medical office management experience.
Strong proficiency in EMR systems, medical coding/claim scrubbing, and daily billing workflows.
Highly organized, decisive, and capable of managing a high-volume clinical floor.
Must be able to work full-time, on-site in our Hamilton, NJ office.

Nice To Haves

Bilingual (Spanish/English) is highly preferred.

Responsibilities

Operational Leadership: Direct daily clinic flow, manage staff templates, troubleshoot bottlenecks, and handle on-site patient escalations.
Staff Management: Lead local recruiting, interviewing, scheduling, and training for our medical assistants and front desk team.
Clinical & Inventory Management: Oversee all medical supply procurement, cold-chain compliance, and comprehensive vaccine inventory management (both VFC and private stock).
Billing & Administration: Perform daily claim scrubbing for coding accuracy before submission to central billing. Act as the primary liaison with Medallion for provider credentialing.
Facility Oversight: Serve as the main point of contact for IT, vendors, and physical office maintenance.