Experienced Full Time Pediatric Office Manager

Advocare LLC•Hamilton Township, NJ

6h•Onsite

About The Position

Advocare Quakerbridge Pediatrics is a fast-paced, high-standard outpatient pediatric practice seeking a full-time, on-site Practice Manager. Because we are partnered with the Advocare physician network—which handles our payroll, high-level HR, and major revenue cycle management—this role is entirely focused on driving local clinical operations. We are looking for a proactive leader to manage daily patient flow, lead our clinical support staff, and ensure our practice runs with efficiency.

Requirements

Minimum 3–5 years of proven medical office management experience.
Strong proficiency in EMR systems, medical coding/claim scrubbing, and daily billing workflows.
Highly organized, decisive, and capable of managing a high-volume clinical floor.
Must be able to work full-time, on-site in our Hamilton, NJ office.

Nice To Haves

Bilingual (Spanish/English) is highly preferred.

Responsibilities

Direct daily clinic flow, manage staff templates, troubleshoot bottlenecks, and handle on-site patient escalations.
Lead local recruiting, interviewing, scheduling, and training for our medical assistants and front desk team.
Oversee all medical supply procurement, cold-chain compliance, and comprehensive vaccine inventory management (both VFC and private stock).
Perform daily claim scrubbing for coding accuracy before submission to central billing. Act as the primary liaison with Medallion for provider credentialing.
Serve as the main point of contact for IT, vendors, and physical office maintenance.