PCard, Travel, & Accounting Support

Colorado State University•Fort Collins, CO

10d•$45,000 - $50,000

About The Position

The position serves as the department processor and knowledge resource expert for PCard transactions, travel reimbursements, and moving reimbursement requests, ensuring full compliance with CSU fiscal rules and procedures. This role acts as the primary contact for assistance with professional licenses and membership renewals as approved by department leadership and supports the Purchasing and Accounts Payable team with the annual creation of requisitions for purchase order issuance. Responsibilities also include reviewing vendor inquiries and statements to identify and resolve outstanding balances or discrepancies, monitoring departmental purchase orders to ensure goods and services have been received, invoices are paid, and POs are closed in a timely manner, and providing general support to the accounting and administrative teams as needed, including assistance with special projects or backup needs.

Requirements

Advanced experience with Microsoft Excel, including calculations, formulas, and formatting.
Proficiency with MSOffice Suite (Teams, Word, Outlook)
Demonstrated attention to detail and effective communication skills, both verbal and written, based on application materials submitted.
High School Diploma (or GED), plus 2 years of technical accounting experience.
College, university, or non-correspondence business school, which includes eighteen (18) semester credit hours of accounting, can substitute for up to one year of the required experience. Note: To qualify, unofficial or official transcripts must be attached.

Nice To Haves

Accounting experience within a university setting.
Demonstrated experience using financial, purchasing, and other computing systems such as Kuali Financial Systems.

Responsibilities

Review, reallocate, and reconcile PCard transactions to ensure documentation accuracy, correct account coding in Kuali, compliance with CSU fiscal rules, and completion of any required violation forms while guiding cardholders on proper purchasing processes.
Process all travel documentation, including profile setup, authorizations, and reimbursements, ensuring compliance with travel rules, accurate accounting, required approvals, and timely submission through final approval.
Coordinate moving reimbursements for new employees by working with state‑approved movers, establishing purchase orders, processing self‑move reimbursements, and advising on eligible expenses and required documentation.
Serve as the primary contact for processing payments for professional licenses and memberships, verifying leadership approval, and ensuring accurate, policy‑compliant payment processing.
Respond to vendor inquiries, resolve payment issues, validate invoices, determine the appropriate paying department, and route items to Central AP or prepare Disbursement Vouchers as needed.
Support creation, renewal, monitoring, and closure of departmental and hospital open purchase orders by ensuring accurate requisitions, proper coding, verification of receipts, and confirmation of vendor payments.
Assist the accounting team with financial transactions, including GL Transfers, Internal Billings, Accrual Vouchers, Distribution of Income and Expense documents, and vendor creation or updates, ensuring timely and accurate processing.
Reconcile departmental commitments and provide backup administrative support to the Director’s Office, including badge access, building inquiries, and general assistance during staff absences.