PBX Operator

Hilton Grand Vacations•Philipsburg, MT

10d

About The Position

This position is responsible for ensuring proper standards of hospitality are provided to all members, owners, and guests via telephone. The PBX Operator will manage incoming telephone calls, take messages, log and monitor wake-up call requests, and enter service request tickets. They will also post charges from various departments, communicate with internal departments, and create, confirm, and cancel reservations. Additional duties may include stocking, ordering supplies, daily bucket checks, and potentially performing Front Desk Agent duties such as check-in and check-out. The role also requires completion of all assigned company trainings and compliance courses, and adherence to company standards and policies.

Requirements

Computer proficiency in Microsoft Word, Excel and Outlook.
Excellent customer service skills.
Proficient in time management; the ability to organize and manage multiple priorities.
Ability to take initiative and effectively adapt to changes.
Recognizes an emergency situation and take appropriate action.
Able to establish andCooperative working relation.
Ability to interpret and create spreadsheets.
Able to use sound judgement; work independently, with minimal supervision.
Able to perform a variety of duties, often changing from one task to another of a different nature, with impending deadlines and/or established timeframes.
Competent in public speaking.
Performs well with frequent interruptions and/or distractions.
Basic math skills.
Cash handling skills (the ability to count currency, make and count back change).
Ability to consistently demonstrate how We Love to Say Yes™ by maintaining the highest standards of professionalism when interacting with team members, management, members, owners and guests.

Responsibilities

Ensure proper standards of hospitality are provided to all members, owners, and guests on property and/or via telephone.
Ensure all pending arrival information is accurate (i.e. check rates and prepare upcoming arrival packets with necessary materials and information.)
Answer and direct incoming telephone calls in an accurate, efficient, and professional manner.
Takes messages for members, owners, and guests.
Log, deliver and monitor wake-up call requests.
Enter service request tickets, dispatch housekeeping and engineering using radios, and follow up with guests to ensure satisfaction within established timeframes.
Post charges as received through other departments (i.e. fitness center, housekeeping, grab and go, and laundry).
Communicate with all internal departments including PBX, housekeeping, engineering, and security.
Create, confirm, and cancel reservations.
Complete special projects; stocking, listing items to be ordered, and daily bucket checks.
May be required to perform functions of a Front Desk Agent, including check in and out members, owners and guests.
Completes all required Company trainings and compliance courses as assigned.
Adheres to Company standards and maintains compliance with all policies and procedures.
Performs other related duties as assigned.