Payroll & Workforce Administration Supervisor
About The Position
We are seeking an experienced Payroll & Workforce Administration Supervisor to lead payroll administration and support critical workforce functions across our expanding organization. This position is ideal for a highly organized professional who thrives in a fast-paced construction environment and possesses extensive experience with Certified Payroll and prevailing wage compliance. Position Summary The Payroll & Workforce Administration Supervisor will oversee all payroll processing activities while supporting key workforce administration functions including onboarding, employee records management, benefits administration, compliance, and employee relations. This role requires a strong understanding of construction payroll, certified payroll reporting, prevailing wage requirements, and multi-state employment practices.
Requirements
- Minimum 5 years of payroll experience in the construction industry.
- Minimum 3 years of supervisory or leadership experience.
- Extensive Certified Payroll experience is required.
- Strong knowledge of prevailing wage regulations, Davis-Bacon requirements, and public works reporting.
- Experience processing multi-state payroll.
- Working knowledge of payroll taxes, wage and hour laws, and employment compliance.
- Proficiency with payroll software, HRIS systems, and Microsoft Excel.
- Excellent attention to detail, organization, and problem-solving skills.
Nice To Haves
- Bachelor's degree in Human Resources, Accounting, Business Administration, or related field.
- CPP (Certified Payroll Professional) certification.
- Experience with construction ERP systems such as Arcoro, Vista by Viewpoint, Foundation, Spectrum, or similar platforms.
- Union payroll experience.
Responsibilities
- Manage weekly payroll processing for salaried and hourly employees.
- Manage Certified Payroll Reports in compliance with federal, state, and local prevailing wage requirements.
- Ensure compliance with Davis-Bacon Act, prevailing wage laws, union reporting requirements, and public works regulations.
- Review employee time records, job cost coding, and labor allocations for accuracy.
- Process garnishments, deductions, benefit contributions, and payroll tax filings.
- Coordinate payroll audits and respond to agency requests.
- Reconcile payroll-related general ledger accounts and support month-end close activities.
- Maintain payroll records and ensure compliance with all applicable regulations.
- Review and process quarterly and annual state/federal payroll reporting.
- Coordinate employee onboarding, orientation, and new hire documentation.
- Maintain personnel records.
- Administer employee benefits and assist with annual open enrollment.
- Support employee relations, policy administration, and performance management processes.
- Assist with hiring activities.
- Ensure compliance with federal, state, and local employment laws.
- Support safety training documentation and compliance tracking.
Benefits
- Competitive salary based on experience
- Comprehensive medical, dental, and vision benefits
- 401(k) with company match
- Employee Stock Ownership Program (ESOP)
- Paid vacation and holidays
- Professional development opportunities
- Stable, long-term career growth with a successful and expanding organization
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
