Payroll Technician (Accountant-UMP)

State of Illinois•Springfield, IL

5d•$5,572 - $7,898•Hybrid

About The Position

This position is a union position and will manage the Department’s payroll and personnel-related financial operations. The role involves developing and maintaining personal services cost projections and budget models, serving as the primary liaison for payroll, benefits, retirement, and workers’ compensation. The position ensures accurate and timely processing through the reconciliation of decentralized payroll and timekeeping systems. It also involves preparing key GAAP reporting data, contributing to the development of departmental policies and procedures, independently resolving payroll inquiries, and supporting a wide range of fiscal and administrative functions. This is an opportunity for a detail-oriented professional in a collaborative, service-focused environment.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four years of college, with courses in business administration and accounting or four years of technical accounting experience.
Qualifying state employees in the employee Upward Mobility Program may complete combinations of specific proficiency tests and training programs leading to a certificate of proficiency in lieu of the stated requirements for this classification.
Requires ability to pass a criminal background check.

Nice To Haves

Prefers four years of experience working with the various personnel codes, Rules & Pay Plan, the Bargaining Unit agreements, Healthcare Benefits plans, and retirement system regulations.
Prefers two years of experience working with the Microsoft Office Suite, specifically utilizing formulas and functions in Microsoft Excel and database management in Microsoft Access.
Prefers two years of experience in professional accounting and auditing theory, principles, methods, and procedures.
Prefers two years of experience utilizing the laws, rules, and regulations relating to state or non-state accounting or auditing procedures.
Prefers two years of experience demonstrating the ability to perform payroll reconciliations.

Responsibilities

Prepares and maintains personal services cost projections and budget models for payroll and fiscal related transactions by fund for all operational divisions or cost centers within the Department.
Administers and acts as agency liaison for the administration of payroll, benefits, retirement, and workers’ compensation.
Maintains and reconciles the agency’s decentralized payroll, timekeeping, and benefit systems to ensure that accurate and timely processing of transactions are accomplished.
Prepares GAAP reporting data for Compensated Absences and other reports related to payroll, timekeeping, and benefits for supervisor review.
Assists with writing and maintaining Department policy and procedures related to the accounting and budgeting of payroll and benefit transactions.
Independently resolves payroll inquiries and completes appropriate adjustments.
Performs other duties that are required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
Competitive Group Insurance benefits including health, life, dental, and vision plans
Pension plan through the State Employees Retirement System
Deferred Compensation Program – voluntary supplemental retirement plan
Option pre-tax programs – Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
10-25 days of paid vacation time annually (10 days for first year of state employment)
12 paid sick days annually which carryover year to year
3 paid personal business days per calendar year (pro-rated dependent on start date)
13-14 paid holidays per year
12 weeks of paid parental leave
Employee Assistance Program and/or mental health resources