Payroll Technician I

City of Clearwater•Clearwater, FL

18h

About The Position

The Payroll Technician I performs highly skilled technical and office support work under direct supervision for the City of Clearwater’s Solid Waste & Recycling Department. The role processes, maintains, and delivers personnel and payroll records and information; checks personnel forms for accuracy, completeness, and regulatory compliance; updates employee records and payroll information; audits timesheets and reimbursements; and supports performance-review and training record processes. The technician also interprets City and personnel policies, prepares payroll and budget-related analysis, reconciles accounts, processes receivables, researches historical records to resolve personnel issues, helps develop department procedures, and supports hiring managers with vacancy requests and hiring administration. The position requires a high school diploma or GED, two years of progressively responsible clerical experience including experience in the assigned functional area, and a valid state driver’s license. The entry salary is $49,646.77.

Requirements

High school diploma or GED certificate.
Two years of progressively responsible clerical experience, including some experience in the functional area of job assignment.
Valid state driver’s license.
Knowledge of personnel management administration principles, practices, methods, and techniques.
Knowledge of payroll and budgetary procedures.
Knowledge of office practices, procedures, equipment, record keeping, report preparation, filing methods, and records.
Knowledge of general office policies and procedures, computers, and general office equipment.
Ability to organize work and set priorities to meet deadlines.
Ability to complete tasks assigned orally and in writing.
Ability to perform general office and clerical work and apply policies and procedures correctly and accurately.
Ability to prepare accurate accounting reports and statements and make arithmetic computations quickly and accurately.
Ability to establish and maintain strong office relationships.
Ability to operate a computer and related software.

Responsibilities

Verify, review, and process forms for new hires, transfers, promotions, layoffs, resignations, suspensions, and dismissals; check forms for accuracy, completeness, and compliance with regulations.
Enter and update information in personnel record systems, including evaluations, personnel action sheets, and other personnel records.
Certify and process pay increases, verify authorizations, enter salary information, audit timesheets, check for signatures, and ensure reimbursements are accounted for.
Distribute performance-review notifications, track review results, apply payroll changes, and document required updates.
Record certifications and training information, prepare monthly training reports, and provide information on employee training hours.
Explain City and personnel policies and their proper application to department management and employees.
Provide management with payroll and related budgetary data analysis, calculations, details, and history.
Complete forms for computerized records, reconcile accounts, perform deposits, and process department receivables.
Research historical records to resolve personnel problems and provide accurate accounting and relevant information.
Assist in developing, implementing, and applying department-specific standard operating procedures for personnel and payroll activities.
Support hiring managers with personnel vacancy requests, advertising positions to outside sources, scheduling interviews, and administering the hiring process.
Perform customer service and other duties as assigned.