Payroll Systems Coordinator

Canopy A&D•Irvine, CA

7d•$85,000 - $90,000•Onsite

About The Position

The Payroll Systems Coordinator is an administrative and financial support professional responsible for compiling timekeeping data, calculating wages, processing employee paychecks, and ensuring compliance with wage and hour laws for a multi-state, multi-entity, and M&A employer. Reporting to the Payroll Systems Manager, this role provides full-cycle payroll backup support in a fast-paced, evolving environment. The position is full-time and based in Irvine, California, with no travel. Core business hours apply, with longer days as needed. The base salary range is $85,000 to $90,000; actual compensation depends on job-related knowledge and skills, education, and experience. The role supports payroll processing and administration, including timekeeping, payroll system configuration, employee inquiries, reconciliations, compliance, audits, reporting, and the onboarding and data migration of acquired entities and personnel. The work may take place in office, lab, and manufacturing environments.

Requirements

High school diploma required.
At least 2 years of beginner/intermediate full-cycle payroll experience using different payroll systems or HRIS platforms.
Proficiency in Microsoft Office, Excel, Teams, and Outlook.
Strong familiarity with federal, state, and local payroll and tax regulations, including multi-state wage-and-hour rules, retirement plans, garnishments, and benefits.
Ability to work across teams, including supporting Human Resources and an Accounting Manager on end-to-end processes that affect payroll processing and deadlines.
Professional working proficiency in reading, writing, and speaking English.
Ability to work in office, lab, and manufacturing environments, with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations.
Ability to sit or stand for extended periods while working at a computer workstation.
Frequent use of hands and fingers for data entry, keyboarding, and mouse use.
Ability to view computer screens for prolonged periods.
Ability to communicate effectively in person, by phone, and by email.
Ability to use a computer to complete assignments.
Must be a U.S. citizen, lawful permanent resident, protected individual as defined by U.S.C. 1324b(a)(3), or eligible to obtain required authorizations from the U.S. Department of State.

Nice To Haves

Associate degree or coursework in accounting, finance, computer science and information, or business administration.
Hands-on experience with UKG Ready or a similar HRIS/HCM platform, such as Paychex, ADP, UKG Dimensions, or UKG Pro.
Prior experience processing multi-state and multi-entity payroll.
Experience with time and attendance modules.
Basic understanding of Generally Accepted Accounting Principles.

Responsibilities

Collect, review, and verify weekly timesheets, unpaid time off, and PTO.
Support end-to-end full-cycle payroll processing, including off-cycle pay runs, and ensure initiatives are delivered on time and to a high standard.
Maintain employee payroll platforms, including UKG Ready, and manage configurations for earn and deduction codes, pay groups, direct deposit, onboarding, tax, and payroll registers.
Provide full-cycle payroll backup and cross-functional support between the Payroll Systems Manager and HR processing teams.
Respond to employee and manager inquiries about paychecks, tax withholdings, deductions, PTO balances, and direct deposit setups.
Detect timecard discrepancies, balance period-end reports, and reconcile payroll registers against general ledger entries.
Support internal and external accounting teams during financial and wage-and-hour compliance audits.
Support compliance with federal, multi-state, and local wage-and-hour regulations.
Process wage garnishments, child support orders, tax levies, and state-specific final pay requirements.
Support onboarding and data migration of newly acquired entities and personnel into centralized payroll and HRIS systems.
Generate, compile, and analyze standard and ad-hoc payroll reports.