Payroll Supervisor

Forest Hills Public School District•Grand Rapids, MI

19h•Onsite

About The Position

Responsible for overseeing and managing the organization’s payroll functions to ensure accurate and timely processing of employee compensation. This includes ensuring compliance with relevant laws and regulations, resolving discrepancies, maintaining payroll records, and collaborating with the Human Resource department. The Payroll Supervisor also implements process improvements and ensures adherence to company policies and deadlines.

Requirements

Minimum of four years of experience in school payroll and benefits
Demonstrated proficiency with computers required.
Working knowledge of Windows based programs and Google (word processing, spreadsheets and presentation software), required
Demonstrated high level of confidentiality, integrity, and discretion
Demonstrated excellent verbal and written communication skills
Demonstrated ability to work collaboratively and establish positive relationships with colleagues, school staff, and the kids and families of FHPS
Demonstrated ability to be highly organized and work well under pressure
Ability to work a flexible schedule when necessary

Nice To Haves

Bachelor’s degree in finance or accounting preferred

Responsibilities

Process biweekly payroll for teachers, administrators, supervisors
Reconcile the biweekly payroll
Monitor and reconcile payroll liability accounts
Submit payroll direct deposit to the district’s financial institution
Complete ORS biweekly reports, final payroll details, audits, payments, and small steps campaign
Prepare monthly and year-end journal entries
Complete, file, and reconcile the IRS form 941 by the required deadline
Prepare and submit annual W-2 forms by the required deadline
Process annual group life charges
Report quarterly unemployment wages to appropriate institution
Complete State of Michigan monthly tax return, including sales tax
Assist with calculation of bus drivers 30-hour average
Assist with reconciling employee benefits to the employee ledger
Assist with calendar year close and open
Assist with fiscal year end close
Update tax tables as necessary
Prepare payroll due diligence letters
Prepare information for all payroll-related audits
Assist with employee retirement questions related to MPSERS
Assist with unemployment claims
Serve as back-up to the payroll technician, including processing biweekly payroll for support staff
Assist with estimating employee costs for grants and other funding
Monitor and track ESTA to ensure compliance
Consistent and reliable punctuality and attendance
Perform other duties as assigned by the Director of Finance