Payroll Supervisor

City of New York•New York City, NY

20h•Hybrid

About The Position

The NYC Department of Finance (DOF) is seeking a Payroll Supervisor to join the Payroll & Benefits Administration team within the Office of Employee Services (OES). OES manages the agency's human capital and workforce, including recruitment, personnel, civil service administration, labor relations, timekeeping, payroll, leaves of absence, benefits, and performance management. The Payroll Supervisor will report to the Deputy Director of Payroll & Benefits and will assist in managing the payroll, compensation, audit, benefits, and management reporting for approximately 2,000 employees. This role requires a high degree of independent judgment and authority. The position is eligible for remote work up to 2 days per week under the Remote Work Pilot Program.

Requirements

Permanent in the Principal Administrative Associate civil service title or permanent in a comparable civil service title eligible for a 6.1.9 title change.
Include Employee Identification Number (EIN) when applying.
Indicate permanent civil service title in cover letter.
Baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
OR Associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience.
OR Four-year high school diploma or equivalent and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of administrative supervisory experience.
OR Education and/or experience equivalent to the above.
Must possess one year of administrative or supervisory experience.
Proficient computer and data entry skills.
Excellent written and oral communication skills.

Nice To Haves

Experience with Payroll Management Systems (PMS) and New York City Automated Personnel System (NYCAPS).

Responsibilities

Assist the Deputy Director in managing daily unit operations and overseeing the agency's payroll system and benefits administration for all staff, ensuring integrity and accuracy.
Perform specific projects as requested by the Deputy Director, requiring attention to detail, proficiency in computer and data entry skills, and excellent written and oral communication.
Foster a team environment and collaborate with other OES program areas to eliminate overpayments and errors.
Act as a liaison with oversight agencies that manage benefits for current and retired employees (e.g., Department of Citywide Administrative Services, Citywide Office of Labor Relations, and NYCERS) when the director is unavailable.
Assist in tracking and implementing collective bargaining agreements, stipulation settlements, mayoral personnel orders, salary increases, union annuity payments, grievance determinations, and managerial lump sum reviews for Comptroller's Office approval.
Assist in administering functions related to separations, off-boarding, taxable fringe benefits, non-city resident tax, and other programs.
Analyze current procedures (internal/external) to enhance unit operations, advise staff of procedural updates, and monitor their implementation and accuracy.
Analyze data for management review and for monthly Payroll Management Systems (PMS) and New York City Automated Personnel System (NYCAPS) extracts, reflecting new hires, separations, and headcount analysis.
Track and generate overtime, attrition control, and other management reports, ensuring agency compliance with Personnel policies and procedures mandated by civil service rules and regulations from oversight agencies.
Develop, produce, and analyze computer-based reports for agency-wide analysis, overtime reports, absence control, hiring and attrition statistics, recruitment needs, and other long-term strategies.
Prepare, review, and analyze the agency’s Summary of Payroll for management approval and certification by OPA, ensuring accuracy, completeness, and compliance of payroll expenditures.
Prepare and submit invoice payments for Sheriff’s Annuity and Security obligations in accordance with applicable collective bargaining agreements, verifying supporting documentation, eligibility, calculations, and authorization.
Conduct comprehensive payroll audits and review the Pending Pay Details 160 report and other payroll reports to identify and resolve discrepancies, errors, and irregularities.
Research, calculate, and implement Additions to Gross, including Experience Differentials, RIP, Longevity and Service Increments, and other contractual compensation adjustments within NYCAPS.
Process and monitor EFT stop-payment requests and supplemental payments for inactive employees, erroneous or returned payments, one-time payments, including managerial lump-sum payments, attorney-fee reimbursements, final leave balances, and other special compensation transactions.