Payroll Supervisor

City of Leduc • Kitchener, ON

2d • CA$80,189 - CA$100,246 • Onsite

About The Position

At the City of Leduc, our mission is People. Building. Community. We offer a collaborative and dynamic workplace where our values of Teamwork, Service, Respect, and Leadership guide our conduct and contribute to a healthy culture. We are currently seeking a Payroll Supervisor to join our Total Rewards team. This is a high-impact leadership role for a detail-oriented professional who excels at the intersection of financial accuracy, legislative compliance, and people leadership. If you are a payroll expert looking to lead a vital function in a progressive and fast-paced municipal environment, we want to hear from you. Reporting to the Manager, Total Rewards, the Payroll Supervisor is responsible for the integrity and daily operations of the City’s payroll function. You will oversee the accurate and timely processing of payroll for all employees, ensuring absolute compliance with Alberta Employment Standards and federal tax legislation. This role exists to lead the payroll team and act as the organization’s subject matter expert on all things pay-related. From troubleshooting complex payroll discrepancies to overseeing year-end filings and T4 preparation, you will ensure our digital systems, including Workday—are optimized for data integrity. This is a role that impacts every single member of the City of Leduc, requiring a leader who balances technical mastery with a human-centric approach to employee support.

Requirements

• A Diploma in Accounting, Human Resources, or a related field.
• A PCP or PLP Payroll Certification from the National Payroll Institute.
• A minimum of 3-5 years of experience in payroll administration, with at least 2 years in a supervisory or team lead role.
• In-depth knowledge of federal and provincial tax laws, payroll processing, and Alberta Employment Standards.
• Strong technical proficiency in HRIS platforms; experience with Workday is considered a significant asset.
• Excellent communication skills, with the ability to explain complex payroll or tax information clearly and empathetically to employees.
• High-level analytical and problem-solving skills, with the independent judgment required to interpret policies and collective agreements.
• A commitment to maintaining the highest standards of confidentiality and security for employee compensation data.

Nice To Haves

• Experience with Workday is considered a significant asset.

Responsibilities

• Lead and supervise the daily operations of the payroll function, providing direct guidance to the Payroll Administrator and ensuring the accurate processing of bi-weekly payroll.
• Oversee complex calculations including wages, bonuses, benefits contributions, and overtime, ensuring alignment with collective agreements and organizational terms of employment.
• Act as the Subject Matter Expert for tax and compliance, preparing and filing all required federal and provincial documents (T4s, T4As, TD1s) and staying updated on changing regulations.
• Manage payroll system integrity, overseeing the maintenance of data within Workday and generating detailed reports to ensure accuracy in earnings and withholdings.
• Troubleshoot and resolve payroll discrepancies, providing timely solutions to issues and serving as the primary point of contact for employee payroll inquiries.
• Collaborate across departments, working closely with Finance and Employee Services to align on general ledger filings, bank activities, and organizational goals.
• Drive process improvements, identifying opportunities to streamline payroll workflows and implementing new tools to enhance efficiency.
• Support year-end and audit activities, coordinating documentation for internal and external audits to ensure the organization remains in good standing.

Benefits

• Competitive compensation
• Comprehensive benefits package
• Defined benefit pension plan (LAPP)
• Extended health and wellness supports
• Opportunities for professional development, including mentorship
• Ability to influence enterprise-wide system configurations in Workday
• A free annual pass to City of Leduc recreation facilities, including access to drop-in programs

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree