Payroll Supervisor

Conejo Valley Unified School District•Thousand Oaks, CA

About The Position

Under the general direction of the Director of Fiscal Services, this role involves leading and participating in the planning, directing, and supervising of the Payroll department's operations. Key responsibilities include performing payroll functions, overseeing and managing the processing, auditing, approval, maintenance, and completion of payroll and related fiscal transactions and records. The position also requires supervising and evaluating the performance of assigned staff.

Requirements

OPTION 1: A bachelor's degree with coursework in accounting, business administration, or a related field AND three years of experience preparing and processing payroll in an automated system, including one year of experience training, leading, or supervising others, preferably in a district-level school setting
OPTION 2: An associate degree with coursework in accounting, business administration, or a related field AND four years of experience preparing and processing payroll in an automated system, including one year of experience training, leading, or supervising others, preferably in a district-level school setting.
Valid California Driver License
Knowledge of fundamental payroll procedures including state and federal guidelines and regulations.
Knowledge of pertinent Federal, state, county, county office of education, and other pertinent provisions regulating District payroll
Knowledge of Applicable IRS and state tax reporting regulations
Knowledge of Workers' compensation laws related to employee payroll
Knowledge of Microsoft Office programs, including Word, Excel, PowerPoint
Knowledge of Correct language usage, grammar, spelling and punctuation
Knowledge of Public speaking techniques
Knowledge of Report preparation and record-keeping
Ability to learn district organization, operations, policies and procedures
Ability to interpret, apply, and explain laws, procedures and regulations pertaining to payroll and employee benefits procedures and programs and bargaining unit contracts
Ability to maintain accurate and interrelated financial, payroll, and related personnel records
Ability to prepare complex statistical information
Ability to make mathematical calculations quickly and accurately
Ability to maintain the security of confidential materials
Ability to analyze situations accurately and adopt an effective course of action
Ability to comprehend and follow directions given verbally and in writing
Ability to demonstrate mental acuity sufficient to perform the essential functions of the position
Ability to communicate effectively with staff both orally and in written communications
Ability to write effectively, with grammar and stylistic proficiency
Ability to maintain records and prepare reports
Ability to meet schedules and timelines
Ability to work independently under general direction
Ability to be motivated to produce high quality work product
Ability to maintain a work pace appropriate to the position

Nice To Haves

Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.
When appropriate additional work experience beyond the minimum requirement may be supplemented for required minimum education requirements.

Responsibilities

Perform, plan, organize, and oversee the day-to-day operations of the payroll department to ensure the accurate and timely processing of the District's payroll and benefits in compliance with relevant laws, rules, regulations, policies, and procedures.
Develop, recommend, and implement policies and procedures for payroll processing, timekeeping, leave accounting and other related processes.
Coordinate and participate in the preparation and processing of payroll and benefits; performs the most complex payroll and benefits calculations and resolves complex issues and discrepancies.
Ensures accuracy of absence and leave accounting and records for all employees; coordinates and may participate in the preparation and distribution of leave balance forms, records, and reports for employees.
Calculate, reconcile, and submit monthly and quarterly federal and state taxes, fund contributions to social security, Medicare, and unemployment benefits and ensures accurate reporting in compliance with established timelines; prepares and submits deposits to tax agencies on behalf of the District; serves as liaison with the Ventura County Office of Education and tax agencies regarding District taxes.
Oversee, analyze, process, and verify balances on payroll accrual accounts and accounts payable and receivable related to payroll, insurance, and other benefits; reconciles payroll account balances and posts payroll ledgers.
Communicate with third party entities regarding salary reduction compliance with tax sheltered annuity plans; computes amounts per IRS guidelines and oversees and reviews processes for payroll collection; reports monthly deductions of payroll and submits to tax shelter entities; facilitates communication between employees and third party administrators to facilitate any necessary corrections to errors.
Interpret federal and state laws, collective bargaining contracts, retirement system regulations, district procedures and policies related to payroll operations and assure district compliance; monitor compliance to legislative changes and district contract revisions.
Research, interpret, apply, and explain complex laws, rules, regulations, policies, procedures, and collective bargaining agreements pertaining to the payroll function; identifies legislative changes, analyzes their impact on the District's payroll operations, and ensures compliance with such changes as well as District contract revisions.
Select, train, supervise, and evaluate payroll staff engaged in the monthly, supplemental, and manual preparation and processing of payroll and benefits for all District employees, including administrative, certificated, classified, and exempt.
Serve as a technical resource to District personnel regarding payroll functions; advises administration and staff of changes to payroll laws and procedures and emerging payroll issues; researches and responds to inquiries pertaining to payroll functions, transactions, practices, policies, and procedures.
Collaborate with the certificated and classified Human Resources staff, management, and other departments to analyze and resolve a variety of payroll issues, identify and establish accurate account codes, establish guidelines for creating calendars and assignments, implement pay schedule changes, apply collective bargaining agreement and Merit System rules, and other related issues.
Coordinate with the Ventura County Office of Education (VCOE) to maintain the integrated automated payroll system and serves as the District's primary payroll liaison with third parties including STRS and CalPERS.
Respond to and prepare employer information for court subpoenas; respond to and set up payroll adjustments for garnishments and other forms of salary reduction.
Prepare, audit, and submit a variety of financial and statistical reports; oversee and participate in the maintenance and organization of payroll records, files, and reports.
Participates in a variety of meetings, trainings, and workshops to maintain up-to-date knowledge and skills.
Perform other related job duties as assigned.