Payroll Supervisor / Accountant III - Hybrid

State of Colorado•Denver, CO

10h•Hybrid

About The Position

Responsible for administering the Department of Personnel & Administration (DPA) payroll and personnel data systems and operations. This classification is distinguished from other classifications in payroll due to serving in a supervisory capacity over a specialized unit, the concentration on Department wide payroll and personnel information tracking and management, and administration of the Department’s leave and time reporting system: UKG Workforce Management and Colorado Payroll and Personnel System (CPPS). It is distinguished from the Payroll Analyst position due to a greater degree of judgment and discretion, procedure and policy development and implementation, and serving in a supervisory capacity. A summary of the duties and responsibilities will include, but are not limited to, the following: Conduct payroll audits and assist Payroll Accountant II with administering the UKG timekeeping system for the department; review, respond to, and approve requests for user access or user changes to the system. Enters and maintains master data; analyzes and reconciles accounting data between UKG, LDC, CPPS, and CORE; investigates and resolves system issues; analyzes needs for web profiles and tabor levels and determines accuracy coding when updating employee profiles. Work closely with the budget team for correction to appropriations, creating journal entries for corrections, taking payroll entries and keeping a detailed audit. Designs, develops, and creates nonstandard reports as requested; collaborates with OIT and other staff to recommend, test and implement system upgrades and develop interfaces to OPS and CORE. Creates training materials, instructs, guides, and advises end-users of the system. Recommend policies and procedures for timekeeping to the Controller; Serve as a member of the statewide UKG User Group. Analyzes and troubleshoots payroll related problems and issues including over and under payments in regards to Family and Medical Leave Insurance (FAMLI), and resolves them in collaboration with Payroll Accountant II. Plan, direct, and coordinate activities and duties for direct reports; duties include scheduling and assigning of work, training in all facets of work, quality control. Work with Benefits Accountant in assisting in benefits reconciliations, maintaining/auditing the benefits accounting inbox. The Payroll Accountant III will oversee the day to day processing of payroll. Responsible for auditing and managing the entire cycle of the Department's payroll. Audits calculations that are compiled monthly, bi-weekly and special payrolls for the Department. Audits and enters data in the Colorado Personnel Payroll System (CPPS). Audits batch for accuracy in the data for payroll processing. Confirms and reconciles input data to output reports from CPPS processed through Central Payroll, and updates with corrections as needed. Audits and reconciles payroll data across CPPS, CLAS and the State financial system, Colorado Operations Resource Engine (CORE), to ensure all systems are in balance and accurate. Researches and interprets guidance to recommend and implement appropriate processes to ensure payroll accuracy. Verifies, audits, and reviews various data sources to modify and update employee information into the Colorado Personnel and Payroll system (CPPS). Certifies employees' W-2 reports at calendar year-end. Reconciles gross earnings, federal and state withholding, Medicare and occupational privilege tax; verifies name, social security number, address; reconciles W-2 confirmation to internet W-2. Oversees the day to day processing of payroll. Reviews work of Payroll Accountant II with regard to documentation and requests forms. Accountable for auditing the reconciled departmental gross payroll from CPPS to internal gross payroll calculations worksheet completed by Payroll Accountant II by comparing input data (Positive Exception Reports) to output reports (Financial Controls Reports, CORE reports), and UKG timekeeping system for each pay period, and at month-end, to CORE expenditure reports. Maintain documentation of changes and reconciliations. Responsible for advising and assisting Departmental management and other personnel concerning payroll matters; notifies districts and other agencies about changes in procedures, forms, or policies relating to payroll matters. Attends meetings and training as required. Monitor and assist Payroll Accountant II with employees on all payroll issues. Assist in answering all payroll questions of employees in a timely manner. Oversees the creation and maintaining of individual employee payroll files for audit reference purposes. Consults with employees who are terminating or retiring from state regarding final leave payouts. Audit completed and submitted certified final salary data to PERA as requested. Analyzes and interprets personnel rules, policies and laws as they relate to the management of payroll for the department, and determines the appropriate process for payroll data entry and documentation. Ensure compliance for all employee comp time and overtime is entered accurately and timely in UKG, and timecards are approved by managers and employees in a timely fashion. Ensures that comp time paid is adequately entered and approved in UKG and by supervisor process. Assist and verify closing entries for benefits accounting and complete compensated absences (GASB 101) for fiscal year closing entries. Coordinate with the Human Resources Unit (HRU) regarding employees on leave without pay (LWOP), short-term disability (STD), and/or worker's compensation (WC) leave, and FAMLI to ensure that pay, holiday and leave accruals are properly prorated. Work with HR to create leave cases within UKG, maintain, monitor, audit, and report issues to HR with discrepancies. Ensures that employees' taxable income is properly adjusted for worker's compensation pay. Coordinate with Budget on payroll and adjustments needed within CORE. Create and update Accounting Cert Codes within CORE, and updating employee information within CORE and CPPS. Closing entries for fiscal year end. Responsible for supervising assigned staff which includes: Conducts performance appraisals and provides input into and participates in discipline, dismissal, and hiring processes Approving work hours and leave requests in UKG at least monthly. Submit employee performance plans annually. Perform annual mid-year and final performance evaluation and submit to HRU. Monitor performance and recommend disciplinary action as needed. Reviews work performed by assigned staff to ensure accuracy and compliance with rules and regulations. Assign job duties. Determine the best method or technique for carrying out assigned duties. Evaluate and recommend changes in staffing patterns, processes, and procedure.

Requirements

At least eight (8) years of accounting, auditing & payroll experience which included at least two (2) years of supervisory experience.
OR Education and Experience: A combination of related education (coursework requires 27 semester hours completed in accounting or auditing) and/or accounting, auditing & payroll experience which included at least two (2) years of supervisory experience.
Current, valid licensure as a CPA by the Colorado Board of Accountancy will count for six (6) years of the requirement
Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. Resumes will not be reviewed for minimum qualification screening.
This posting is only open to residents of the State of Colorado at the time of submitting your application.

Nice To Haves

Previous State Service related to the work assigned to the position
Strong technical skills
Leadership abilities; confidentiality a must
Commitment to accuracy and compliance
Attention to detail
Strong problem solving skills
Experience with an ERP financial system or CORE
At least two years of recent and relevant accounting experience within the last 8 years
At least two years of prior state governmental accounting experience
Working knowledge of Generally Accepted Accounting Principles (GAAP)
Strong understanding of accounting concepts including, but not limited to, debits and credits, accounts payable, accounts receivable, prepaid expenses, deferred revenues, fixed assets, depreciation, and reconciliation
Ability to communicate effectively and excellent customer service skills
Moderate to advanced knowledge of Excel

Responsibilities

Conduct payroll audits and assist Payroll Accountant II with administering the UKG timekeeping system for the department; review, respond to, and approve requests for user access or user changes to the system.
Enter and maintain master data; analyze and reconcile accounting data between UKG, LDC, CPPS, and CORE; investigate and resolve system issues; analyze needs for web profiles and tabor levels and determine accuracy coding when updating employee profiles.
Work closely with the budget team for correction to appropriations, creating journal entries for corrections, taking payroll entries and keeping a detailed audit.
Design, develop, and create nonstandard reports as requested; collaborate with OIT and other staff to recommend, test and implement system upgrades and develop interfaces to OPS and CORE.
Create training materials, instruct, guide, and advise end-users of the system.
Recommend policies and procedures for timekeeping to the Controller; Serve as a member of the statewide UKG User Group.
Analyze and troubleshoot payroll related problems and issues including over and under payments in regards to Family and Medical Leave Insurance (FAMLI), and resolve them in collaboration with Payroll Accountant II.
Plan, direct, and coordinate activities and duties for direct reports; duties include scheduling and assigning of work, training in all facets of work, quality control.
Work with Benefits Accountant in assisting in benefits reconciliations, maintaining/auditing the benefits accounting inbox.
Oversee the day to day processing of payroll.
Audit and manage the entire cycle of the Department's payroll.
Audit calculations that are compiled monthly, bi-weekly and special payrolls for the Department.
Audit and enter data in the Colorado Personnel Payroll System (CPPS).
Audit batch for accuracy in the data for payroll processing.
Confirm and reconcile input data to output reports from CPPS processed through Central Payroll, and update with corrections as needed.
Audit and reconcile payroll data across CPPS, CLAS and the State financial system, Colorado Operations Resource Engine (CORE), to ensure all systems are in balance and accurate.
Research and interpret guidance to recommend and implement appropriate processes to ensure payroll accuracy.
Verify, audit, and review various data sources to modify and update employee information into the Colorado Personnel and Payroll system (CPPS).
Certify employees' W-2 reports at calendar year-end.
Reconcile gross earnings, federal and state withholding, Medicare and occupational privilege tax; verify name, social security number, address; reconcile W-2 confirmation to internet W-2.
Review work of Payroll Accountant II with regard to documentation and requests forms.
Audit the reconciled departmental gross payroll from CPPS to internal gross payroll calculations worksheet completed by Payroll Accountant II by comparing input data (Positive Exception Reports) to output reports (Financial Controls Reports, CORE reports), and UKG timekeeping system for each pay period, and at month-end, to CORE expenditure reports.
Maintain documentation of changes and reconciliations.
Advise and assist Departmental management and other personnel concerning payroll matters; notify districts and other agencies about changes in procedures, forms, or policies relating to payroll matters.
Attend meetings and training as required.
Monitor and assist Payroll Accountant II with employees on all payroll issues.
Assist in answering all payroll questions of employees in a timely manner.
Oversee the creation and maintaining of individual employee payroll files for audit reference purposes.
Consult with employees who are terminating or retiring from state regarding final leave payouts.
Audit completed and submitted certified final salary data to PERA as requested.
Analyze and interpret personnel rules, policies and laws as they relate to the management of payroll for the department, and determine the appropriate process for payroll data entry and documentation.
Ensure compliance for all employee comp time and overtime is entered accurately and timely in UKG, and timecards are approved by managers and employees in a timely fashion.
Ensure that comp time paid is adequately entered and approved in UKG and by supervisor process.
Assist and verify closing entries for benefits accounting and complete compensated absences (GASB 101) for fiscal year closing entries.
Coordinate with the Human Resources Unit (HRU) regarding employees on leave without pay (LWOP), short-term disability (STD), and/or worker's compensation (WC) leave, and FAMLI to ensure that pay, holiday and leave accruals are properly prorated.
Work with HR to create leave cases within UKG, maintain, monitor, audit, and report issues to HR with discrepancies.
Ensure that employees' taxable income is properly adjusted for worker's compensation pay.
Coordinate with Budget on payroll and adjustments needed within CORE.
Create and update Accounting Cert Codes within CORE, and update employee information within CORE and CPPS.
Perform closing entries for fiscal year end.
Supervise assigned staff, including conducting performance appraisals and providing input into and participating in discipline, dismissal, and hiring processes.
Approve work hours and leave requests in UKG at least monthly.
Submit employee performance plans annually.
Perform annual mid-year and final performance evaluation and submit to HRU.
Monitor performance and recommend disciplinary action as needed.
Review work performed by assigned staff to ensure accuracy and compliance with rules and regulations.
Assign job duties.
Determine the best method or technique for carrying out assigned duties.
Evaluate and recommend changes in staffing patterns, processes, and procedure.