Payroll Specialist (Preston Companies)

Preston Companies • Milpitas, CA

7d • $30 - $40 • Onsite

About The Position

Preston is looking for a dynamic individual to join our payroll team. The Payroll Specialist will manage and oversee the preparation and submission of payroll reports. This role requires meticulous attention to detail, a thorough understanding of wage laws, and the ability to ensure compliance with all relevant regulations.

Requirements

• Strong knowledge of federal, state, and union payroll laws, regulations, and compliance requirements.
• Proficient in payroll systems and advanced Microsoft Office applications, including Excel, Word, pivot tables, formulas, and data analysis functions.
• Exceptional attention to detail with strong organizational and time management abilities.
• Highly organized multitasker and collaborative team player who thrives in fast-paced, deadline-driven environments.
• Proven reliability with exemplary attendance, strong work ethic, and commitment to accuracy and efficiency.
• Strong analytical, critical thinking, and problem-solving skills with the ability to identify and resolve payroll discrepancies effectively.

Nice To Haves

• Bilingual proficiency in English and Spanish, including the ability to communicate effectively in both verbal and written formats.
• Two (2) or more years of related professional experience in payroll, accounting, administrative support, construction administration, or a similar field.
• Associate or bachelor's degree in business administration, Accounting, Finance, Construction Management, Human Resources, or a related discipline.

Responsibilities

• Process weekly union payroll by accurately entering and reviewing employee timekeeping data, including regular hours, overtime, and paid time off.
• Process union fringe benefits in compliance with collective bargaining agreements, state laws, federal laws and company policies.
• Oversee reconciliation of Laborer, and Operator union benefit contributions, identifying and resolving accrual and payment discrepancies in a timely manner.
• Maintain detailed and accurate records of employee hours, wages, deductions, and fringe benefits to support payroll accuracy and compliance.
• File weekly, and monthly payroll tax filings.
• Review and manage disability and unemployment claims while collaborating with the Safety and Dispatch team.
• Track, process, and maintain records for Franchise Tax Board, court-ordered, and state wage garnishments.
• Assist with internal and external audits related to payroll.
• Prepare necessary documentation and respond to audit inquiries promptly.
• Ensure all payroll records are available for inspection by relevant authorities.
• Review subcontractor reports for discrepancies
• Demonstrate excellent communication and interpersonal skills, with the ability to build and maintain effective working relationships across all levels of the organization while handling sensitive and confidential information with the highest level of discretion.
• Maintain a strong customer service mindset by prioritizing employee and client needs while making informed payroll and compliance decisions critical to the success of the role.
• Respond to employee payroll inquiries and resolve discrepancies in a timely and professional manner

Benefits

• Comprehensive medical, dental, vision, and life insurance options
• Retirement savings plans with potential employer contributions
• Paid holidays and Paid Time Off (PTO)
• Access to training, certifications, and opportunities for career advancement
• Employee Assistance Program (EAP) and wellness resources
• Additional company-provided and voluntary benefits may be available based on eligibility

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree